Payroll Specialist

Are you ready to trade your job for a journey? Become a FlyMate! Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world. What more do we need to truly be unstoppable? Perhaps, that is you! Who we are: Flywire is a global payments enablement and software company, founded a decade ago to solve high-stakes, high-value payments in education, using modern technology. Today, we’ve digitized payments for more than 3,300+ global clients across education, healthcare, travel & B2B, covering more than 240 countries and territories and supporting over 140 currencies. And, we’re just getting started! With over 1000+ global FlyMates, representing more than 40 nationalities, and in 14 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow. As a Payroll Specialist on our Global Finance team, you will report directly to the Regional Payroll Supervisor and play a key role in ensuring smooth, accurate, and compliant payroll operations across our global footprints (Americas, EMEA, and APAC). You won't just process numbers; you will partner with HR and Finance, leverage modern cloud systems, and help us scale our internal controls in a fast-paced, high-growth FinTech environment. Key Responsibilities Global Payroll Execution: Prepare and process multi-region semi-monthly and monthly payrolls, collaborating closely with external regional payroll providers. Cross-Functional Data Alignment: Partner with People Operations (HR) and Finance to ensure 100% accuracy in employee data, including new hires, terminations, promotions, variable compensation, and equity updates. Equity & Tax Compliance: Accurately record stock-based compensation activity in employee pay profiles and ensure timely tax withholdings and remittances to local authorities. Audits & Internal Controls: Support annual statutory audits, internal compliance, and Sarbanes-Oxley Act (SOX) testing by maintaining clear documentation and robust internal control environments. Financial Operations & Month-End: Assist with expense report reviews (Expensify), employee record maintenance in NetSuite, and participate in month-end/quarter-end/year-end closing procedures. Experience: 3+ years of hands-on experience in payroll administration (experience in multi-country/international payroll or SaaS/FinTech environments is a strong plus). Systems & Tools: Practical experience with cloud ERPs ( NetSuite preferred) and major payroll engines ( ADP Workforce Now , ADP Celergo , or similar global vendors). Regulatory Knowledge: Solid foundation in labor law, social security, and local tax compliance for key jurisdictions. Basic understanding of internal controls (SOX). Communication & Language: Professional fluency in English (written and spoken) is required, as it is our global working language. Mindset: Proactive problem solver, obsessed with accuracy and confidential data handling, comfortable navigating dynamic environments. We Offer: Employee Stock Purchase Plan (ESPP) Flying Start, our immersive global induction programme Work alongside brilliant people, see more via #InsideFlywire on social media A dynamic global team collaborating virtually for years Wellbeing programmes including mental health, wellness and yoga, pilates and HIIT classes with global FlyMates The chance to be a meaningful part of our success, since every FlyMate makes an impact Competitive time off including FlyBetter Days to volunteer for a cause you believe in and Digital Disconnect Days Submit today and get started! We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions. Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire. Flywire is an equal opportunity employer. #LI-Hybrid