Payroll Specialist

Payroll Specialist Join Carmichael as a Payroll Specialist: lead weekly payroll for 850 employees across Canada using ADP, with a hybrid schedule and a collaborative, inclusive team. We usually respond within three days Job Title: Payroll Specialist – Multi-Province & CCQ Specialist Frequency: Weekly payroll Volume: 850 employees (320 non-unionized, 530 unionized, CCQ payroll, multi-province) System: ADP Workforce Now Role Overview As a Payroll Specialist reporting to the Payroll Manager (PLP), you will support payroll operations for our 850 employees across Canada. Working within a weekly cycle, you will manage the full payroll process—from data entry to legislative compliance. This role is ideal for a payroll professional looking to grow their expertise in a complex national payroll environment. You have experience processing full-cycle payroll in a smaller organization and ready for your next challenge. We’re looking for someone with a strong foundation in payroll fundamentals, attention to detail, analytic thinking, and a desire to continue learning and growing. Key Responsibilities Weekly Payroll Processing: Process the full payroll cycle each week for all Canadian employees using ADP Workforce Now. Employee Data Management: Accurately input and process employee changes: Onboarding: Create employee profiles for new hires Changes: Salary adjustments, promotions, and transfers Offboarding: Calculate final balances and issue Records of Employment (ROE) Manage time banks and absences, including personal paid time, vacation tracking and payouts, sick leave, and other special leaves. Validate and process timesheets and hours worked. Payroll Data & Accounting Integration: Ensure accurate and complete transfer of payroll data to accounting journals, according to timelines established with the Finance department. Produce, validate, and submit payroll reports for accounting allocation, including: Regular wages and hours Overtime Employer payroll taxes (CPP/QPP, EI, QPIP, WSIB, CNESST, etc.) Taxable benefits Vacation and allowances Union and CCQ contributions Ensure data exported from ADP Workforce Now aligns with the existing general ledger (GL) account structure. Perform payroll reconciliations between ADP reports and the general ledger. Identify, analyze, and resolve payroll-related discrepancies or accounting anomalies in a timely manner. Collaborate closely with the Finance/Accounting team to ensure smooth and accurate payroll data integration. Participate in financial and payroll audits, including preparing supporting documentation. Maintain thorough documentation of payroll-to-accounting transfer processes and suggest continuous improvements. Compliance & Audit: Reconcile payroll reports and prepare government and union remittances. Respond to employee payroll inquiries clearly and professionally. Actively participate in year-end processes (T4 / Relevé 1) and payroll audits. Required Qualifications We recognize that strong payroll professionals come from a variety of backgrounds. You may be a great fit if you have: Minimum 2 years of experience processing payroll in a high-volume environment. Experience with multiple locations or employee groups. Experience working with hourly and salaried employees and an understanding of how payroll impacts accounting, costing, and financial reporting. Exposure to unionized payroll environments such as construction, trades, manufacturing, field services, or other related industries. Experience wzorking with payroll systems such as ADP Workforce Now or similar payroll platforms Strong understanding of payroll legislation and regulatory requirements in Canada. Bilingualism (French and English) is required to support employees across Canada. PCP designation or progress toward certification is considered an asset. Ideal Profile We are looking for someone who can remain calm under the pressure of a weekly payroll cycle. You have strong attention to detail—“zero error” is your standard. Schedule & Working Conditions Location: 3822 ave de Courtrai, Montreal QC Monday to Friday, 8:00 AM to 5:00 PM (40 hours per week) Hybrid work model: up to 2 days per week in the office (6–8 days per month) Health and Safety is a core paramount value of Carmichael Engineering. Given the importance of keeping one another safe, you are expected to comply with our Health and safety policies at all times and client Health and Safety policies when working at client locations. Carmichael Engineering welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process . Department Human Resources Role Payroll Specialist Location Montreal / Head Office Remote status Hybrid Employment type Full-time Employment level Professionals About Carmichael Engineering Ltd. Proudly Canadian since 1922, Carmichael is a third-generation family-owned business built on a legacy of long-term relationships, trust, and people-first values. As we've grown into a national company, we've remained committed to preserving the culture that has defined us for more than a century—one where employees are supported, respected, and empowered to build meaningful careers. Founded in 1922 Coworkers 850 Applicant tracking system by Teamtailor