Payroll Specialist APAC

Job Title

Payroll Specialist APAC

Job Description

SME Payroll Specialist APAC | Pune | Full-time

FSSC Hire to Retire (H2R) is a stream within the Financial Shared Service Center (FSSC) and a major area of Business Support within Vanderlande. The Department is responsible for international (APAC) employee administration and manages the payroll for Vanderlande’s operating subsidiaries in multiple countries. There is a high degree of collaboration between International Mobility, HR and Finance and interaction with the business.

FSSC is focused on the further professionalization of Vanderlande’s core administrative processes to facilitate and support the company’s objectives worldwide. In a context with complexity, internationalization, strong growth and entering new countries we focus on one way of working, optimizing and embedding our processes, further digitalization and automation in order to build a sustainable service organization for the future.

What you will do

Working internationally is becoming increasingly important within Vanderlande. We are actively involved in more than 200 projects in 105 countries. Of course we want to pay our colleagues all over the world their salaries on time, arrange social insurance and pensions for them, and ensure timely and correct processing in our accounts. Our FSSC H2R tower in Pune is responsible for all these tasks for APAC countries. As our new International Payroll Officer, you will be responsible for:

• Processing payroll for different APAC countries such as India, Australia, New Zealand, Singapore, Hongkong, Japan, Malaysia, Thailand
• Processing changes
• Implement improvements
• Journal entries
• Reconciliation with the HR System (e.g. Workday, JDE etc.)

• Manage relationships with various internal and external stakeholders
• Work on different Payroll platforms like Workday, Cloud Pay, Safeguard etc.
• Manage daily responsibilities through the payroll cycle with accountability and ownership
• Responsible for compliance adherence in countries you support
• Handle escalations of employee queries through ServiceNow tickets with an expectation to provide a high caliber service to employees utilizing consistent global standards
• Handle escalations from stakeholders/employees, including senior leadership on issues related to Payroll
• Build a strong and collaborative relationship with HR and Finance colleagues in relation the countries you support
• Generate and act on reports from Service Now, Workday and Cloud pay.
• Work with a continuous improvement mindset
• Preparation, review and maintenance of SOP’s, Guidelines and Checklist for all payroll related processes
• Ensure high levels of accuracy of payroll results whilst identifying, documenting, and escalating all issues in relation to payroll or data quality and timeliness
• Support local, regional, and global payroll teams on projects related to Payroll.
• Vendor Management – Proactively manage payroll related vendors, ensuring productive and transparent relationship.
• Work with Audit & Compliance teams when required in supporting audits and compliance reviews.

What you bring

Besides your enthusiasm, team player mentality and motivation, we are looking for:

• Bachelor’s degree in HR, Business Administration or Accounting
• Fluent in English (additional languages would be advantageous)
• Demonstrable affinity with payroll matters and financial/general accounting.
• A willingness to work flexibly. Because of the different time zones, you must be prepared to take calls from or contact your colleagues outside normal working hours.
• Proven experience in managing APAC countries Payroll.
• Proven ability to appropriately handle sensitive information required. Must have a high degree of accuracy and a customer-service approach. Must demonstrate a knack for navigating in an ambiguous environment
• Bachelor’s degree in accounting.
• Minimum of 8-10 years’ experience in payroll processing.
• Experience in payroll compliances is mandatory.
• Ability to work effectively with minimum supervision.
• Working knowledge of payroll software, Workday, Cloud pay and tax/wage laws is an added advantage.
• Well versed with MS Office applications and Excel expertise
• Must have the ability to adhere to deadlines
• Strong communicator and team player
• Excellent verbal and written communication skills.
• Ability to work in a dynamic, fast moving, and demanding environment.

About Vanderlande:

Vanderlande makes automated systems that handle baggage at airports and sort parcels in logistics networks around the world. At airports, our technology manages the complete bag journey: from check-in and security screening through to the reclaim belt. In parcel logistics, our systems power the networks that get packages to customers' doors.

At Vanderlande, you will find the space to aspire, to grow, and to achieve something that matters, with people who bring out the best in each other.

Website: www.vanderlande.com

What we offer:

Working at Vanderlande comes with the support and space to grow, achieve, and enjoy the journey. Here is what that looks like in practice:

· Competitive Salary Package

· 30 days of annual leave (pro-rated from the start of the financial year), including:

• 22 paid leave days
• 8 sick/casual leave days
• Applicable government holidays

· Flexible and hybrid working model that promotes work-life balance.

· Access to Vanderlande Academy and a wide range of learning and development programs to enhance your skills.

· Comprehensive medical insurance coverage, including parental coverage.

· Opportunities to participate in diverse Vanderlande communities, networks, and employee initiatives

· Opportunity to collaborate globally.

How we work

We work by three values: Every day better, we care, and Team play. In practice, this means we drive customer success, lead with transparency, celebrate what we achieve together, and do what we say.

Ready to apply?

Are you interested in this position? Apply directly via our careers page with your CV/Resume.

Diversity & inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

About Us

Every day, millions of people rely on Vanderlande without even knowing it. From baggage checked in at the airport to parcels on their way to someone’s doorstep, our automation solutions help keep the world moving.

Vanderlande designs, delivers, and supports automation technology, operational software, and lifecycle services for leading airports and parcel operations worldwide. Across more than 100 countries, our customers rely on us to keep their operations moving reliably, efficiently, and sustainably.

Behind every solution are the people who make it happen. At Vanderlande, how we work matters just as much as what we deliver. Our values, Every Day Better, We Care, and Team Play, guide how we collaborate, support each other, and create value for our customers.

Here, you can work with colleagues across disciplines and cultures, contribute to work that makes a difference, and build your future in an organisation that invites you to grow.

Explore what is possible at Vanderlande and discover how you can make an impact.

Aspire. Grow. Achieve. Together.