Pediatric Research Project Coordinator

Job Description: The Clinical Research Project Coordinator provides comprehensive operational and administrative support for research activities across Intermountain Children’s Health, helping to ensure compliant, efficient, and high-quality research operations. This position serves as a key resource for investigators, research staff, and institutional stakeholders by coordinating a variety of research administration, project management, and program support functions. Key responsibilities include supporting regulatory and Institutional Review Board (IRB) submissions and maintenance, coordinating research agreements and contract administration, facilitating research billing compliance activities, and maintaining research records and documentation. The coordinator assists with project tracking, reporting, meeting coordination, and communication among investigators, study teams, sponsors, and institutional departments. This role also supports budget monitoring, operational workflow improvement initiatives, process documentation, and special projects that advance the strategic goals of Intermountain Children’s Health research programs. Work Schedule Hybrid role – Position requires on-site presence at times during the week, with flexible scheduling Core business hours: Monday–Friday, 8:00 a.m. – 5:00 p.m. Essential Functions Research Support and Administration: Support various clinical research studies and departments across the Intermountain system. Based on role, may coordinate (1) review of IRB/HRPP submissions and provide support to research oversight committees and research programs, coordinate review and oversee submission, or (2) centralized administrative and technical functions associated with grants, contracts and other agreements from external funding sources. Project Planning & Execution: Define, develop, and execute clinical research project plans, including work plans and schedules. Identify needed resources, roles, and responsibilities for assigned studies. Facilitate feedback from key participants and participate as a team member when needed. Budget & Scope Management: Develop comprehensive budget and scope documents for clinical research studies. Assist with business case and proposal development, including budget preparation and completion of required forms for internal and external routing. Study Requirements & Compliance: Analyze study requirements to ensure sponsor and study requirements are met. Communicate impacts on existing studies to internal and external stakeholders. Look for cost-effective methods to facilitate study execution while meeting functional and regulatory requirements. Quality Assurance & Documentation: Participate in quality assurance plans and reviews as requested. Document clinical research study deliverables, track and communicate timelines, and prepare reports and presentations on findings. Ensure completion of deliverables per specified deadlines. Support research billing by reviewing research accounts and reconciling invoices. Study Lifecycle Management: Manage study startup, maintenance, and closeout activities. Provide support and guidance to Clinical Research study teams on study financials, and act as a source expert and liaison. As requested, provide support and back up as clinical research coordinator. Medicare Coverage Analysis: Support the development of Medicare Coverage Analysis for clinical trials. Draft and prepare coverage analysis documents, review reimbursement guidelines, ensure correct billing, and provide coverage review. Auditing & Risk Management: Coordinate project assessments and response planning. Communicate risks, develop and execute strategies, and lead auditing activities to ensure compliance with guidelines and regulations. Skills Budgeting Financial negotiation Attention to detail Multitasking Clear written and verbal communication Task Prioritization Process Improvement Critical thinking Collaboration Research Minimum Qualifications Experience in a role requiring effective organizational skills; effective follow-through, and commitment to excellence, effective professional communication skills; Ability to communicate with others in a clear, understandable, and professional manner as well as strong interpersonal skills: Ability to work with personnel at all levels to gather information, communicate compliance requirements and handle complex issues within an often-sensitive political environment. Demonstrated experience working in a collaborative team environment. Experience using word processing, spreadsheet, database, internet, e-mail, and scheduling applications. Ability and willingness to travel within the Intermountain system and work from different locations as assigned. Occasional overnight travel may be required. Clinical licensure, experience or certification may be required due to grant funding requirements. · Bachelor's Degree in a clinical or life science field, business, or healthcare operations. A degree must be obtained through an accredited institution. Education is verified. Two (2) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures. OR Three (3) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures. ​ Preferred Qualifications Experience in clinical research setting, including relevant study management experience. · Experience in a healthcare or hospital setting. Physical Requirements Ongoing need for employee to see and read information, labels, monitors, etc. and to see to identify equipment and supplies and to utilize a wide variety of information including organizing and completing documentation and forms, accessing and entering computer information, and identifying needs and urgent issues. Frequent interactions with providers, colleagues, customers, patients/clients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate equipment with precision and accuracy. This includes frequent computer use and typing for documenting patient interactions, accessing needed information, operating telephones and other office equipment, including manipulating paper - requiring the ability to move fingers and hands. Expected to bend, lift, and carry patient files, documents, equipment, and supplies. Remain sitting or standing for long periods of time while interacting with others or to perform work on a computer, telephone, or other equipment. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. Location: Intermountain Health Primary Childrens Hospital Work City: Salt Lake City Work State: Utah Scheduled Weekly Hours: 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $28.06 - $44.20 We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here . By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment. Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 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