People & Culture Coordinator - 12m Fixed Term Contract

Key Responsibilities

• Coordinating employee lifecycle administration from onboarding to exit, ensuring documentation, correspondence and records are accurate and completed on time.
• Managing pre-employment and onboarding administration, including offers, vetting, pre-employment checks and creation of employee records.
• Coordinating new starter inductions and probation processes, including schedules, documentation, reminders and completion of required actions.
• Maintaining accurate employee data across P&C systems, ensuring the HRIS and associated records are updated accurately and in real time.
• Maintaining accurate and compliant employee records, completing data-quality checks and supporting routine reporting and management information.
• Managing central P&C communication channels, including the shared inbox and HRIS enquiries, ensuring timely responses, allocation and follow-up.
• Providing first-line P&C information and guidance on established policies, procedures and processes, escalating complex or sensitive matters appropriately.
• Coordinating monthly payroll administration, collating and checking approved employee changes to support accurate and timely payroll processing.
• Coordinating mandatory training administration, maintaining completion records and following up outstanding requirements.
• Providing administrative support for employee relations matters, including meeting coordination, documentation, note-taking and confidential case records.
• Supporting recruitment administration, including attraction, interview coordination, selection activities and maintenance of accurate recruitment records.
• Supporting P&C projects and service improvements, including research, project administration and improvements to processes, systems, data quality and employee experience.

Skills, Knowledge and Expertise

• GCSE Maths and English at Grade 4 (C) or above, with CIPD Level 3 or equivalent relevant professional experience.
• Experience of providing People & Culture/HR administration across the employee lifecycle, including recruitment, onboarding, employee changes and leavers.
• Strong administration and organisational skills, with the ability to manage competing priorities and deadlines.
• Excellent attention to detail, with experience of maintaining accurate employee records, HR systems and trackers.
• Good working knowledge of HR policies, employment practices, confidentiality, data protection and GDPR.
• Experience of coordinating recruitment, pre-employment checks, onboarding and payroll-related administration.
• Strong written and verbal communication skills, with a professional, approachable and service-focused manner.
• Experience of providing first-line P&C/HR support and handling sensitive information with discretion.
• Confident IT and digital skills, including Microsoft 365 and HR systems/HRIS.
• A proactive approach to working with stakeholders, following activities through to completion and identifying practical improvements to processes and ways of working.
• Additional knowledge or experience across UK employment law, payroll and benefits administration, safer recruitment and pre-employment screening, people reporting and data quality, and continuous improvement within a P&C/HR environment would be ideal.

Benefits

• Remote working with approximately 2 days a month in the London office, although there will be a requirement to attend conventions, forums and events
• Generous annual leave, plus bank holidays
• Private healthcare
• Excellent pension package through salary sacrifice
• Personal and professional growth
• Employee wellbeing – Wellbeing breaks, wellbeing hub access including exercise programmes, meditation guides, sleep stories and yoga.