People Operations Admin

About Us Every moment of every day, people all over the world rely on the infrastructure work provided by Quanta Services and Quanta Government Solutions (QGS). With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come. Imagine what you could do here. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, communications and government industries worldwide. Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. About this Role COMPANY: Quanta Government Solutions JOB TITLE: People Operations Admin DEPARTMENT: People & Workforce Operations LOCATION: Hybrid or Remote REPORTS TO: Senior Manager, People Operations CLASSIFICATION: Non-Exempt, Part-Time POSITION OVERVIEW: We are seeking an organized and reliable HR Administrative Assistant to provide part-time administrative and creative support to our People & Workforce Operations team. This role handles day-to-day clerical work, assists with Canva-based design for internal communications and events, supports new hire orientation, and helps ship materials to employees and offices. The ideal candidate is detail-oriented, comfortable wearing multiple hats, and eager to help wherever the team needs support. What You'll Do Administrative & Clerical Support: Prepare, organize, and file HR paperwork and documentation, both physical and digital. Support data entry and recordkeeping tasks for the People team as needed. Assist with general clerical tasks such as scanning, copying, and organizing files. Assist with reviewing, formatting, and revising HR policies and procedures as directed by the Senior Manager. Canva & Communications Support: Create and edit graphics, flyers, and other visual materials in Canva to support People team communications and events. Help draft, format, and distribute internal communications such as newsletters and announcements. Support the design and printing of materials for recognition programs, events, and new hire welcome kits. Proofread and format People team communications for consistency and brand alignment. New Hire Orientation, Shipping & General Support: Assist with new hire orientation, including preparing welcome materials and coordinating logistics. Support new hire orientation sessions to help ensure a smooth first-day experience. Provide general event support, including setup, materials preparation, and day-of coordination for company events and People team initiatives. Package and ship swag, welcome kits, and other materials to employees and offices as needed. Provide general administrative assistance to the People team as priorities shift. Support other ad hoc People team projects and initiatives as assigned. Perform other duties as assigned. What You'll Bring Required Education and Experience High school diploma or equivalent required; some college coursework is a plus. 0 years of experience required — this is an entry-level role. Prior experience with Canva or similar design tools is a plus but not required. Comfortable with basic clerical tasks such as filing, data entry, and mailing/shipping. Ability to lift and ship packages up to 30 lbs. Strong organizational skills, reliability, and attention to detail. Proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint). Interest in HR or People Operations is a plus but not required. LICENSES / CERTIFICATIONS: Preferred Licenses/Certifications N/A SUPERVISORY RESPONSIBILITIES: This role does not have direct supervisory responsibilities but may assist multiple members of the People team, including Talent Acquisition and People Operations. TRAVEL REQUIREMENTS: Travels: No Percent of time: 30% Overnight required: N/A PHYSICAL DEMANDS: Stationary Position - Constantly Pushing/Pulling/Reaching - Occasionally Climb - N/A Kneel - Seldom Grab - Frequently Bend - Frequently Lift/carry over - 10 - 40 LBS Vision - 20/20 Corrected Vision Hearing - Receive detailed information if spoken to WORKING CONDITIONS: Wet or Humid - N/A Working near or on moving mechanical parts - N/A Working near or on heavy machinery - N/A Working in high places - N/A Exposed to fumes or airborne particles - N/A Exposed to toxic or caustic chemicals - N/A Frequency of working in outdoor weather conditions - N/A Work with Electricity - N/A Work with explosives - N/A Work on or near a source of radiation - N/A Loud noise conditions (above 87dB)- N/A Other Environmental Factors including weather conditions______________________ Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice. What You'll Get Our Benefits & Perks Comprehensive medical, dental, and vision insurance coverage Company-paid life and disability insurance Access to mental health support and resources Generous paid time off (PTO), Military Leave and company-observed holidays Growth & Development Ongoing training and development programs Career advancement opportunities to support professional growth Tuition reimbursement for continued education Recognition & Financial Well-Being Employee recognition and rewards program 401(k) retirement savings plan with company match Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection) Family Support Maternity and paternity leave programs to support growing families Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status.We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.