Personal Assistant

Personal Assistant Company Overview ​It is a premier, rapid-growth performance marketing agency specializing in lead generation for the francophone infopreneurship market, having generated over $22 million USD in client sales. It helps coaches, consultants, and entrepreneurs scale using paid advertising and AI-powered funnels, with a strong focus on the French market. The ecosystem also includes an advanced sister company dedicated to deploying automated AI agents for sales, marketing, and operations internationally. The agency operates at the intersection of marketing and AI, building systems that move fast and scale across Europe, the Gulf, and the US. The team values speed, systems thinking, high standards, and a results-driven philosophy, operating with a remote-first mindset. Mission We're looking for a sharp, organized, AI-fluent Personal Assistant to support the founder directly — and by extension, his partner and son. You'll own the day-to-day personal logistics (calendar, medical appointments, travel, admin) while handling selected professional tasks (email triage, coordination with accountants, content support, and team accountability). This is an 80% personal / 20% professional role that rewards autonomy, proactive problem-solving, and daily use of AI to automate and accelerate work. This is not a classic assistant role; you will be the ultimate strategic anchor ensuring nothing falls through the cracks for a visionary founder with ADHD whose brain moves incredibly fast. ​If you enjoy working in a fast-paced, systems-oriented environment, using AI to get more done, and taking ownership of complex, cross-timezone logistics — you'll feel right at home. This is a launchpad for an ambitious individual who wants to work alongside an elite team of A-players at the absolute center of a scaling, AI-augmented operation. Key Responsibilities Your daily tasks will vary, giving you room to learn, grow, and strengthen your skills while supporting the team with excellence. ​Full calendar management for the founder, their partner, and their son, including scheduling, rescheduling, and timezone coordination ​Booking and coordinating all medical appointments and follow-ups, as well as lifestyle arrangements such as restaurants, venues, and high-profile events ​Managing travel logistics: research and book flights, hotels, transfers, car rentals, and build detailed itineraries ​Handling bank follow-ups, general admin coordination (with a strong focus on Dubai infrastructure), and liaison with service providers while carefully auditing invoices and bills ​Anticipating needs and solving problems before they become urgent or visible ​Email triage across multiple company inboxes and routing or drafting replies as needed, while keeping files, assets, and documentation meticulously organized ​Coordinating with accountants and bookkeepers across legal entities to ensure flawless compliance ​Preparing research, notes, and briefs to support content creation, alongside deep competitor research and initial video script outlining ​Tracking project progress and deliverables across departments to keep internal teams accountable to high performance standards ​Managing personal and professional errands and one-off tasks as required ​Maintaining clear, timely communication across stakeholders and time zones ​Using AI tools daily to automate workflows, draft communications, and speed up research ​Directly managing and operating a suite of AI agents to act as your "digital assistants," enabling you to process higher volumes of work with extreme efficiency Qualifications Years of Experience: 2+ years preferred (direct experience managing a busy executive's schedule, complex travel, and fast-paced admin is a significant advantage) ​ CRM Tool: Not required ​ Softwares: ChatGPT, Claude, Gemini, calendar and email platforms, travel booking platforms ​ Industry Knowledge Required: No specific industry experience or knowledge is required ​ Specific Gender: No preference Skills & Competencies Trilingual fluency: Full professional proficiency in French, English, and Arabic (written and spoken) is required — all three are strictly non-negotiable ​Daily user of AI tools with a strong familiarity and mandatory requirement to use AI tools like ChatGPT and Claude to prompt, automate, and integrate outputs into workflows (and a strong proactive desire to learn and manage custom AI agents to supercharge your output) ​Strong written communication across three languages ​Highly organized, autonomous, and proactive — solves problems before being asked ​Excellent calendar and travel logistics management skills ​Ability to manage multiple inboxes and prioritize communications ​Comfort working remotely and across time zones ​Discretion, confidentiality, and professional judgement ​A structured, proactive communication style — updating the founder transparently without ever needing to be prompted or micromanaged Technical Requirements Own PC or laptop ​Reliable internet connection (wired connection recommended) ​Noise-cancelling headset and a quiet, professional workspace ​Active access to AI tools (ChatGPT and Claude required, Gemini or equivalent)​ Smartphone for coordination and on-the-go communication ​Familiarity with calendar, email, and travel booking tools Position Description Working Hours: 9 Hours, From 8:00 AM to 5:00 PM Lebanon Time (Working hours are flexible. The candidate should be comfortable occasionally working after 5:00 PM Beirut Time and starting later than 8:00 AM, depending on workload and business needs.) ​ Working Days: 5 days a week ​ Days Off: Saturday and Sunday ( The candidate may occasionally need to swap weekdays with weekends if the client has events or commitments that require support during the week ) ​ Work Location: Fully-remote, you can work from anywhere ​ PTO (Paid Time Off): Lebanese public holidays + flexible PTO policy ​ Salary Range: 1,300 - 1,500 USD