Join Portcullis as a Personal Assistant

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Personal Assistant.

In this role, your main responsibilities will include but not limited to:

Arranging family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itinerary etc
Managing extensive and highly active family calendars across different time zones
Taking responsibility for upkeep and ensuring timely renewals of all family identity documents e.g. Passports, Re-entry permits, APEC card etc
Upkeeping of company website, corporate collaterals and social media platforms (LinkedIn, etc)
Work on a variety of specific projects including business development and corporate communication initiatives and events
Sourcing for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance
Arranging appointments and restaurant reservations for personal and professional needs
Assisting with family and household events e.g. RSVP, catering etc
Sourcing, liaising, and scheduling external contractors for various home upgrading projects and repair works
Collaborate with other departments and stakeholders for various tasks as assigned
Run errands and ad-hoc duties as and when assigned

We are looking for candidates who meet the following criteria:

Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment
Maintains an advanced degree of confidentiality and sense of urgency
Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments.
Highly organised, detail-oriented, efficient, responsible, and self-motivated
Knowledgeable and resourceful on a wide range of areas related to the role
Good interpersonal skills with strong work ethics
Perceptive in understanding the employers’ likes and dislikes and able to anticipate needs
Knowledgeable with Apple products is a plus

Apply now and take the first step towards a rewarding future with us!

Why Portcullis?

Be part of a legacy of trust and innovation spanning over 40 years
Join a team that is committed to professional excellence and client success
Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Personal Assistant career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.

Interested applicants are requested to apply directly via BambooHR. Applications sent by email will not be considered.

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