Personal Assistant to Spouse

Job Summary

We are seeking a proactive, highly organised and resourceful Personal Assistant to provide comprehensive personal, lifestyle and administrative support to the business owner's spouse and child.

This is a fully remote position requiring a high level of independence, flexibility and discretion. The role involves managing daily logistics, travel arrangements, visa and residency matters, social calendars and family activities.

The ideal candidate should be able to anticipate needs, manage multiple priorities and provide seamless support across different time zones, with occasional travel to accompany the family when required.

Key Responsibilities

1. Proactive Social Planning

• Research local events, exhibitions, performances, cultural activities and entertainment opportunities.
• Prepare weekly recommendations tailored to the interests and preferences of the spouse and child.
• Coordinate event attendance, including reservations, tickets, transportation and special arrangements.

2. Personal Assistance and Calendar Management

• Manage the spouse's personal and social calendar, including appointments, engagements and leisure activities.
• Provide administrative and logistical support for personal projects, social events and other commitments.
• Handle personal shopping, errands, reservations and other requests.
• Anticipate upcoming needs and proactively organise arrangements.

3. Child Care Coordination

• Coordinate the child's daily schedule, educational activities and extracurricular programmes.
• Liaise with schools, educators, tutors and activity coordinators.
• Coordinate with nannies regarding appointments, activities and daily routines.
• Ensure effective communication between the family and relevant staff.

4. Visa, Immigration and Residency Management

• Manage all visa and immigration-related matters for the spouse and child, including applications, renewals and required documentation.
• Maintain accurate records of travel dates and monitor the number of days spent inside and outside the country of residence.
• Track visa validity, permitted stays, residency requirements and important deadlines.
• Coordinate with immigration advisers, legal representatives and relevant authorities when required.
• Proactively organise documentation to avoid disruptions to travel or residency status.

5. Travel and Event Support

• Organise travel arrangements, including flights, accommodation, transfers, reservations and itineraries.
• Accompany the spouse and child on occasional trips, events and other engagements when required.
• Provide on-site logistical and personal assistance during travel and events.
• Coordinate with drivers, nannies and other staff to ensure smooth arrangements.

6. Daily Logistics and Household Coordination

• Organise and manage daily logistics for the spouse and child remotely.
• Coordinate with household staff, including drivers, nannies and other service providers.
• Ensure all relevant team members are informed of schedules, movements and changes.
• Coordinate appointments, services and household-related arrangements according to the family's preferences.
• Resolve unexpected logistical issues efficiently and discreetly.

7. Flexibility and Remote Support

• Provide remote assistance when the spouse is travelling, including across significantly different time zones.
• Be available to work outside regular business hours, including evenings and overnight when required.
• Respond promptly to time-sensitive requests and coordinate arrangements remotely.
• Adapt to changing schedules, last-minute requests and unexpected travel requirements.

8. Confidentiality and Professional Standards

• Maintain the highest standards of confidentiality, discretion and professionalism.
• Demonstrate initiative, independence and strong problem-solving skills.
• Anticipate the family's needs and address them proactively.
• Maintain a service-oriented approach with strong attention to detail.

Working Schedule

• 6 working days per week, with 1 rotating day off, determined according to the family's schedule and requirements.
• Flexibility to provide support across different time zones, including evenings and occasional overnight hours when required.

Work Location & Travel Requirements

• Fully remote position, with occasional travel within Europe to accompany the family to events and other engagements.
• Candidates must have the legal right to work in the European Union and be able to travel across Europe
• Flexibility to travel at short notice when required.

Qualifications and Skills

• Proven experience as a Personal Assistant, Private PA, Family Assistant or in a similar role supporting private individuals or families.
• Strong organisational and multitasking skills, with the ability to manage complex schedules independently.
• Experience coordinating international travel, visa applications and residency-related matters.
• Excellent communication and interpersonal skills.
• Resourceful, proactive and capable of handling last-minute changes and unexpected situations.
• High level of flexibility and willingness to travel when required.
• Ability to provide support across different time zones, including occasional late-night and overnight remote assistance.
• High level of discretion, confidentiality and professionalism.
• Languages: Native Russian and fluent English are mandatory. French is a significant advantage.

Application

Only CVs and candidate profiles submitted in English and with recent Photo will be considered.

We offer a competitive remuneration package and the opportunity to work in a dynamic, international private family environment.