Preconstruction and Project Coordinator

Our client is a US-based, vertically integrated real estate development and construction firm operating in the Los Angeles market. Because development, architecture, and construction all sit under one roof, project decisions move quickly and coordination happens directly rather than through layers of management. They are hiring a Preconstruction & Project Coordinator to take ownership of detailed preconstruction and project coordination work, to think critically about drawings and proposals, and to help turn incomplete information into organized, actionable project decisions. You will work directly with the Director of Construction and gain full exposure to estimating, procurement, constructability review, design coordination, budgeting, scheduling, buyout, and active project management. The role initially focuses on preconstruction and estimating support. As you demonstrate strong judgment and ownership, it is expected to grow into broader project-management responsibilities across an active pipeline that includes restaurant tenant improvements, a ground-up luxury ADU, a commercial second-story addition, a core-and-shell electrical upgrade, façade renovations with structural upgrades, and a two-story mixed-use ground-up development scheduled to begin in 2027. Preconstruction & Estimating Responsibilities Review architectural, structural, civil, MEP, and consultant drawings to identify coordination issues, missing information, scope gaps, and constructability concerns. Prepare trade-specific RFPs, bid packages, scope sheets, and subcontract exhibits. Draft detailed subcontractor scope language based on the plans, specifications, and project requirements. Identify qualified subcontractors and vendors, distribute bid packages, manage follow-ups, and drive proposals to completion. Review and level bids, reconcile exclusions and qualifications, and prepare clear recommendations for leadership review. Validate construction costs through market research, historical pricing, material quotes, and subcontractor feedback. Identify practical value-engineering opportunities that reduce cost or schedule without unnecessarily sacrificing quality. Investigate owner-direct purchasing opportunities for materials and equipment. Draft RFIs and coordinate outstanding questions with designers, consultants, subcontractors, and vendors. Assist with the development and validation of project schedules, procurement schedules, and long-lead-item tracking. Assemble complete project budgets, including trade costs, allowances, contingencies, general conditions, and known risk items. Prepare organized scope and project handoff packages for the superintendent and field team. Active Project Responsibilities (as the role develops) Manage RFI, submittal, procurement, and design-coordination logs. Coordinate remotely with subcontractors, consultants, vendors, and field leadership. Track long-lead materials, fabrication progress, approvals, and deliveries. Review subcontractor change-order requests and assemble supporting documentation. Maintain project budgets, commitments, forecasts, and potential cost exposures. Assist with schedule updates, look-ahead planning, and constraint identification. Prepare meeting agendas, minutes, action-item logs, and decision trackers. Ensure the superintendent has current drawings, approved submittals, and coordinated scope information. Support punch-list management, closeout documentation, warranties, and turnover. Minimum 5 years of experience in construction preconstruction, estimating, project engineering, or project management. Strong understanding of construction drawings, specifications, scopes of work, and trade sequencing. Demonstrated experience preparing bid packages, leveling proposals, and identifying scope gaps. Ability to review multi-discipline drawings (architectural, structural, MEP, civil) for coordination and constructability. Strong written English and the ability to draft clear RFIs, scope narratives, and professional correspondence. Working command of project budgets, procurement, schedules, RFIs, submittals, and change management. Excellent organization, follow-through, and attention to detail. Sound judgment on what to resolve independently and what to escalate. Comfort communicating directly with subcontractors, vendors, architects, engineers, and field personnel. Ability to work independently in a remote environment while remaining highly responsive and accountable. Willingness to overlap with US Pacific business hours around a 9:00 AM PST start (hours can be flexible within reason). Preferred Qualifications 7 to 10 years of experience with demonstrated ownership of bid packages, scope development, coordination, budgeting, and active project controls. Prior direct work with US-based general contractors, developers, or owners. Exposure to a mix of ground-up construction, commercial renovations, tenant improvements, and building-envelope work. Interest in improving templates, workflows, and procurement systems rather than only executing them. Tools & Software Bluebeam Revu (primary platform for drawing review, markups, takeoffs). Procore or Autodesk Construction Cloud (project management, RFIs, submittals, drawings). Microsoft Excel and Word (bid leveling, budgeting, scope narratives, meeting minutes). PDF markup software and cloud-based file management via MS Teams and OneDrive. Estimating and scheduling software (e.g., Sage Estimating, PlanSwift, MS Project, P6) is a plus. What Makes You a Great Fit You look at drawings hunting for what is missing, not just what is drawn. You have leveled bids that came back on different terms and know how to make them comparable before recommending an award. You follow up on the third and fourth email until the subcontractor answers. You know the difference between a design question and a scope question, and your RFIs get answered the first time. You want a long-term role where your judgment compounds, not a task queue. INTERVIEW SCHEDULING Initial recruiter calls run in US Mountain Standard Time (Arizona, no daylight saving), within a 3:00 AM – 1:00 PM MST window. For applicants in the Philippines, that translates to 6:00 PM – 4:00 AM PHT (next day). Thank you for your flexibility in scheduling — we appreciate the effort it takes to meet across time zones. What We Offer Up to $8/hour 100% remote work Full-time role To apply: Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: https://assessment.aptiveindex.com/s/ICtF4xOZNep4 By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.