Procurement & Accounting Administrative - Chicago

Procurement & Accounting Administrative - Chicago Join the AIRE experience! We usually respond within three days Your Mission We are looking for a Procurement & Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations of our center. Reporting to the Site Director and working closely with Finance and Operations teams, you will play a key role in ensuring accurate invoicing, reconciliations, purchasing processes, supplier management and administrative reporting. Your contribution will help maintain operational efficiency, compliance and smooth coordination across multiple stakeholders. What You'll Do Financial Administration Process and submit invoices to Accounting in a timely and accurate manner. Download, organize and maintain invoice documentation from external platforms. Support sales reconciliation activities and investigate discrepancies when needed. Assist with refunds, chargebacks and related administrative processes. Prepare supporting documentation for financial and tax reporting requirements. Generate and maintain regular administrative and financial reports. Procurement & Supplier Management Create and manage purchase orders following company procedures. Coordinate purchasing requests and ensure proper follow-up of orders. Maintain supplier records, documentation and administrative files. Act as the main point of contact for suppliers regarding invoices, documentation and administrative matters. Support the smooth execution of purchasing activities while ensuring compliance with internal policies. Audit & Compliance Support Support internal and external audit activities through documentation gathering and sampling exercises. Maintain organized financial and administrative records. Ensure the accuracy, completeness and traceability of supporting documentation. Operational Administration Collaborate with Front Desk and local teams on sales reconciliation processes. Provide administrative support to the center's daily operations. Coordinate with Finance, Operations and General Services teams to ensure efficient processes. Support ad hoc administrative projects and operational needs. What We Are Looking For Experience & Background 2+ years of experience in administrative, finance, accounting support, procurement or similar roles. Experience processing invoices, reconciliations and purchasing activities. Experience working with multiple stakeholders and external suppliers. Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting or a related field. Languages English required. Spanish is a plus. Skills & Behaviours High attention to detail and commitment to accuracy. Collaborative and service-oriented approach when working with internal teams and suppliers. Reliable and consistent in managing deadlines, recurring tasks and administrative processes. Advanced Excel skills and proficiency with Microsoft Office 365. Why you should apply: $68,000/yearly United Healthcare Insurance: medical (major), dental, and vision. Sick days (5). Growth opportunities. 401K savings plan. Commuter Benefits Program. Complimentary Bath Experience (once a month). Employee Bath Experience discounts (including friends/family). Employee Perks Program (TicketsAtWork). Employee Referral Bonus Program. Team spirit is our greatest asset! 💪 We are proud to have a welcoming and inclusive work environment where everyone's opinions and backgrounds are heard and respected. About Us AIRE Ancient Baths are temples dedicated to the creation of the ultimate relaxation experience, where time does not exist. Inspired by the tradition of baths from ancient Roman, Greek and Ottoman civilizations, the AIRE Experience always takes place in restored historical buildings in the center of globally acclaimed cities. At AIRE, we are proud to have an international presence with centers across North America and Europe, including Toronto, New York, Chicago, London, Copenhagen, Barcelona, Sevilla, Almería and Vallromanes, with continued expansion plans. We are even prouder of the caring, inclusive and people-focused environment we have created for all our employees, where collaboration, respect and excellence are part of our everyday culture. Department Finance Role Accounting Associate (US on site) Locations AIRE Ancient Baths Chicago Remote status Hybrid Yearly salary $68,000 Employment Type Full-time AIRE Ancient Baths Chicago Benefits Be a part of a professional team, which strives for leadership in the wellness industry Take part in a company which offers a brand new concept, valued by the global public Grow internally and make your abilities achieve a new standard in order to build a successful career. Be at the core of a humane and multicultural team Enjoy employer’s discount in every AIRE centre. Live AIRE The inside world of AIRE conveys an exceptional experience, focused on people. Team-work is one of the main pillars of our company culture. Our locations are based on historical buildings, all of them exquisitely decorated and emblematically placed according to every city we now belong to. AIRE is characterized by its business model. Through this entire journey, we have fostered our specific know-how as a company. We have curated our own work methodology, which prompts an individual enrichment for the whole team; in a way that feels both mutual and bilateral. About AIRE Ancient Baths