Procurement & Commercial Assistant

JOB DETAILS

JOB BAND: B
CONTRACT TYPE: Permanent, Full-time.
IN-HOUSE TITLE: Procurement Assistant
DEPARTMENT: BBC Workplace, BBC Quality Risk and Assurance
LOCATION: Can be based in Salford/London – hybrid working
PROPOSED SALARY RANGE: £29,500 - £32,000pa (plus London Weighting (£5,441pa) if London based) depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

As a Procurement & Commercial Assistant within BBC Workplace, you will provide coordination and administrative support across supplier, purchasing, payment and commercial activity. You will support supplier onboarding, raise purchase orders, process invoices, resolve queries, maintain accurate financial and project data, and produce reports. Through accurate record-keeping and adherence to agreed processes, you will support effective governance, financial control and reliable service delivery across our property and facilities portfolio.

WHY JOIN THE TEAM

Join a collaborative team helping to keep BBC workplaces operating effectively. You will gain broad experience across facilities management, commercial and financial processes, supplier relationships and project support. Working with Workplace, Finance, Procurement, Legal and external partners, you will develop practical expertise, resolve varied operational issues and see the impact of your work on service delivery.

YOUR KEY RESPONSIBILITIES AND IMPACT:

As a Procurement & Commercial Assistant you will

• Support supplier engagement and onboarding, checking that documentation and system records are complete, accurate and compliant with agreed processes.
• Provide purchase-to-pay administration, including raising and amending purchase orders, goods receipting and maintaining auditable records.
• Process invoices and recurring charges, investigate discrepancies, credits and blocked items, and liaise with suppliers and internal teams to resolve payment issues.
• Provide commercial and project administration, including maintaining project codes, reviewing commitments, checking cost information, reconciling expenditure and supporting project reporting and closure.
• Build effective relationships with suppliers and stakeholders across BBC Workplace, Finance, Procurement, Legal and other teams, responding to queries and escalating complex issues appropriately.
• Maintain accurate financial, contract and operational records, and prepare reports on spend, commitments, GRNI, credits and performance to support controls and decision-making.
• Provide administrative and commercial support across a varied portfolio, including facilities management, professional services, utilities, licences, rent and catering, while contributing to improvements in systems and processes.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA:

• Experience of working within a facilities management environment, supporting purchasing, finance, commercial or operational administration, with an understanding of how supplier, ordering and payment activities connect.
• Exceptional attention to detail, with experience maintaining accurate data, documentation and audit-ready records.
• Ability to prioritise a varied workload, work quickly and accurately in a fast-paced environment.
• Strong communication skills, with confidence engaging suppliers and stakeholders, resolving queries and escalating issues appropriately.
• Strong systems and data skills, including experience using Microsoft Excel, databases or financial/purchasing systems to retrieve, analyse and present information.

DESIRABLE:

• Knowledge of purchase-to-pay and accounts payable processes, including purchase orders, goods receipting, invoice processing and payment-query resolution.
• Experience using SAP, Ariba or a comparable financial management and purchasing system.
• Experience supporting commercial or project cost activities in a property, estates or facilities environment.
• Knowledge of facilities management, professional services, utilities, licences, rent and/or catering arrangements.
• Experience in financial reporting, spend analysis, data controls or process improvement.

If you can bring some of these skills and experiences, along with transferable strengths, we’d love to hear from you and encourage you to apply.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Contracts of Employment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Close date 15 October 2026