Procurement Coordinator

About Kinaxis Are you looking to join an innovative, market-leading company where you can truly elevate your career? At Kinaxis we are serious about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. If you are looking to be part of an incredible growth story, then we might just be the place for you! In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global office and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today. Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains, and supporting the people who manage them. Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. We are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers. Location This position is based in Ottawa and follows a hybrid work model. You will be expected to work from our Ottawa headquarters 3 days per week. About the team Kinaxis is looking for a Procurement Coordinator to support the day-to-day purchasing activities that help our global business operate efficiently. This role is a great opportunity for someone who enjoys coordinating details, solving process questions, and working with internal stakeholders and vendors in a fast-paced environment. Reporting to the Director of Procurement, you will support daily purchasing activity across assigned categories, helping coordinate requests, approvals, and purchase orders so the business can buy what it needs efficiently and accurately. You will also contribute to ongoing efforts to simplify, standardize, and digitize procurement workflows. Salary Range Annual cash compensation ranges from $47,250 to $69,300, plus company bonus. The final offer within this range will reflect the successful candidate’s skills and experience. What you will do Process purchase requests for assigned categories, coordinating requirements, approvals, and follow-up to support timely completion. Lead relevant sourcing activities by gathering supplier quotes, compiling bid assessments, and preparing award recommendations. Support supplier qualification and onboarding in partnership with Accounts Payable, helping collect required information and move suppliers through the registration process. Issue and manage assigned purchase orders through the lifecycle, including support for delivery, billing, and receiving questions. Support lower-complexity contracting workflows, including event, venue, training, sponsorship, and similar agreements, by coordinating reviews and approvals, system updates, and related PO activity. Support procurement reporting and spend visibility by organizing request, supplier, purchase order, and status information for operational reporting. Identify incomplete, unclear, off-process, or exception-based requests and escalate to the appropriate owner for guidance. Identify recurring request types, manual process steps, and common requester issues to support automation, catalog enablement, standardization, and process improvement. What we are looking for Post-secondary education in business administration, supply chain management, finance, or a related field, or equivalent experience. 1–3 years of experience in procurement, finance operations, or contract administration preferred. Strong organizational skills, attention to detail, and ability to manage multiple requests in a fast-paced, queue-based environment. Clear written and verbal communication skills, with the ability to follow up professionally with internal stakeholders and vendors. Comfort working with business systems, tracking information, and supporting process-driven workflows. Proficiency with Microsoft Word, Excel, Outlook, and related productivity tools. Ability to work independently, apply sound judgment, and escalate questions, exceptions, or unclear requirements appropriately. #EntryLevel, #Fresher #Associate Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more. Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more. Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact. People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee: Flexible vacation and Kinaxis Days (company-wide days off) Flexible work options Physical and mental well-being programs Regularly scheduled virtual fitness classes Mentorship programs, training, and career development Recognition programs and referral rewards Hackathons For more information, visit the Kinaxis website at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com. Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at [email protected]. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications. Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.