Procurement Officer - Liberia

Job Summary: You will coordinate local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability Roles and Key Responsibilities: Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, policies, donor regulations, and local statutory requirements. Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods, cash and voucher assistance (CVA) and services. Provide pricing information to assist budget holders with budget preparation. Coordinate sourcing process to ensure the best value for money. Key activities include market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, and contract/purchase order preparation. Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services and CVA assets delivered are what have been ordered in the correct quantities and quality; they arrive on schedule and at the right cost. Maintain correspondence and constant contact with suppliers and voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assisting with contract/purchase order modifications. Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval. Required Languages - English Travel - Must be willing and able to travel up to 20 %. Knowledge, Skills and Abilities Understanding of procurement principles, contract negotiation, and supplier/vendor management. Proficient in MS Office packages. Excellent written and verbal communication skills, including via Outlook and Teams. Responsive and proactive in a remote working environment. Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN). Knowledge of international and national procurement regulations and local market conditions. Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications . Good planning and coordination skills and ability to prioritize competing priorities effectively Good analytical skills with ability to make decisions within the scope of defined guidance and agency expectations Proactive, results-oriented, and service-oriented with a focus on meeting customer needs. Preferred Qualifications Experience in an international organization. Specific CVA programming experience. Knowledge of market assessments. Professional certification. Experience with Oracle ERP or another procurement management system. Supervisory Responsibilities: None Key Working Relationships: Internal External Basic Qualifications Bachelor's Degree in Business Administration or equivalent experience. Minimum 2 years’ work experience in procurement/purchasing management, administration. Agency Competencies (for all CRS Staff): Personal Accountability – Consistently takes responsibility for one’s own actions. Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest. Builds and Maintains Trust - Shows consistency between words and actions. Collaborates with Others – Works effectively in intercultural and diverse teams. Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things. Agency Leadership Competencies: Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation. Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance. Strategic Mindset – Understands role in translating, communicating, and implementing agency strateg y and team priorities. What we offer CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.