Procurement & Supply Chain Assistant (f/m/d)

We’re looking for our new team member! Do we have your attention? As our Procurement Assistant, you help ensure that the right products are available at the right time. You combine hands-on procurement operations with supply planning, using reliable data to manage orders, monitor availability and identify supply risks early. Together with Procurement and our cross-functional teams, you help keep our product portfolio moving smoothly from supplier to warehouse. Your areas of responsibility Supply Planning & Availability Support supply and reorder planning: Prepare reorder requirements based on stock, incoming orders, demand, supplier lead times, MOQs and upcoming launches. Monitor product availability: Keep track of physical stock, incoming supply and pre-order availability and identify potential stockouts early. Identify supply risks proactively: Flag delays, capacity constraints, MOQ challenges and other supply risks and support the development of mitigation measures. Support S&OP planning: Prepare reliable inventory, reorder, availability and supply-risk inputs for our supply-planning and S&OP processes. Order, Shipment & Data Management Own order and shipment tracking: Monitor purchase orders and shipments end-to-end, maintain expected delivery dates and coordinate operational topics with suppliers and logistics partners. Ensure high data quality: Keep purchase orders, shipment data, product information and supplier records accurate and up to date in Odoo and our planning tools. Support inventory and cashflow visibility: Monitor incoming purchase orders, inventory development and excess or aged stock to support sound purchasing decisions. Compliance & Process Improvement Maintain procurement and compliance documentation: Ensure customs, import, supplier and product documentation is complete and structured and support EUDR and other regulatory requirements. Improve how we work: Identify inefficiencies in procurement processes and data flows and take ownership of smaller improvement projects. Your profile Ideally 1-3 years of experience in procurement, supply chain, logistics, purchasing or another operations-focused role Basic understanding of procurement and supply-chain principles, such as stock, purchase orders, lead times, MOQs and supplier deliveries An analytical mindset and confidence working with numbers Strong Google Sheets skills, including working with larger datasets, lookups, pivot tables and basic formulas Experience with ERP systems (Odoo experience is a strong advantage) Very high attention to detail and a strong sense of responsibility for data accuracy Structured and organized working style with the ability to keep track of multiple orders, shipments and deadlines at the same time Proactive problem-solving mindset: you don't only report that something is late, you identify the impact, communicate it and help find a solution Clear written and verbal communication skills in English; basic German is required Experience with customs, import processes, product documentation or regulatory requirements is a plus Collaborative mindset and willingness to work closely with Procurement, Product, Quality, Logistics, Finance and other teams Nice to haves Enjoy our benefits Broad Supply Chain Exposure: Gain hands-on experience across procurement operations, supply planning, inventory, logistics and product availability. Real Ownership: Take responsibility for order and shipment tracking and gradually build ownership in reorder planning and supply-risk management. Visible Business Impact: Your work directly influences product availability, launch readiness and the customer experience. Cross-functional Learning: Work closely with Procurement, Product, Finance, Logistics and Quality and build a strong understanding of how an e-commerce supply chain works end-to-end. Generous employee discounts for you and your loved ones. Attractive flexitime work model with home office option. Two legendary annual company events with the whole #TeamHolzkern - all inclusive :) Regular team events with your team throughout the year. State of the art technical equipment (MacBook). Fresh fruits, coffee, tea, milk (also vegan and lactose free) in the office on site. Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal. These and many other exciting benefits will await you at Holzkern. But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us! Hard Facts Start: 01.12.2026 Hours: 38,5 per week Location: Holzkern HQ in 1210 Vienna and WFH Salary: The salary for this position on a full-time basis starts at € 2.500 per month. Your actual salary depends on your professional experience and qualifications. Application process To give you an idea of what to expect, here’s an overview of our application process: 1. Your application You’ve already taken the first step – we’ve received your application. 2. Reviewing your documents We’ll review your application carefully and you’ll usually receive initial feedback from us within 5 days. 3. Developing a use case For many roles, we’d like to learn more about your working style and your ideas through a practical task. 4. Getting to know each other If your profile is a good fit for the role, we’ll invite you to a face-to-face interview. 5. A further interview if required Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better. 6. Our joint decision You choose us – and we choose you. 7. Your start at Holzkern Once you’ve accepted the offer, we’ll guide you through the next steps and work with you to prepare for your start in #TeamHolzkern. Of course, we’ll also let you know if we decide to select someone else during the process.