Procurement Support Coordinator

About Us

At WA Primary Health Alliance (WAPHA), we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia, we proudly manage three PHNs, guided by our 2023 - 2026 Strategic Plan. Since our establishment in 2015, we've been committed to strengthening primary care through innovative partnerships and a 'one health system' approach, ensuring better access to services and improved health outcomes.

Our work focuses on:

• Supporting general practices to deliver top-quality patient care.
• Funding local primary health services tailored to community needs.
• Connecting local services to simplify the health care system.
• Leading system-wide reform for long-term impact.

As an organisation that thrives in a dynamic environment, we embrace change and seek team members who are adaptable and flexible in their approach.

We are proud to be an inclusive organisation, welcoming applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people from diverse cultures, and people living with disabilities.

Find out more about our values, workplace, and culture here.

The role

As a Procurement Support Coordinator, you'll play a vital role in supporting the smooth operation of our contract management and procurement functions. You'll be responsible for providing technical and administrative support to the Contract Management and Procurement Team by managing, updating, and maintaining contracting documentation, systems and databases. It also supports contract management and procurement processes to ensure all activities align with WAPHA's policies and procedures.

🔹Employment Type: Full-time maximum-term contract until 30 June 2027 (part-time options will also be considered)

🔹 Location: WAPHA Head Office, Level 2, 1 Hood Street, Subiaco (Hybrid role)

🔹 Salary: Band 4 ($94,433.68 - $101,495.87) Plus 12% Superannuation

Key tasks and responsibilities include but not limited to:

Manage data entry and data maintenance of the WAPHA Contract Management System, including contract documentation, variations, invoices, and reports.

• Support the Contract Management and Procurement team with administrative management tasks, including drafting routine documentation and managing systems and databases.
• Administration of low risk contracts.
• Generate and collate reports from the contract management system as needed.
• Provide proactive and timely support to stakeholders for routine procurement and contracting activities.
• Promote compliance with procurement, records management, and database/system policies and procedures.
• Contribute to the improvement and maintenance of policies and procedures related to the contract management system.
• Organise workload according to deadlines.
• Provide support and information to WAPHA management regarding contract and procurement activities.

• Perform other duties as directed, as appropriate to the role.

About you

To be considered for this role, candidates must meet the following selection criteria:

Essential Experience and Education:

• Proficient in managing contract databases and systems, with high-level computer skills.
• Experienced in supporting staff with routine contract development and management activities.
• Knowledgeable in contract management principles, including financial management and contract documentation, demonstrated through practical experience.
• Possess strong organisational and problem-solving skills, with the ability to manage and prioritise a diverse workload.
• Capable of working autonomously, demonstrating initiative, and proactively contributing to team and organisational objectives.

Excellent interpersonal skills, with a proven ability to build relationships and collaborative partnerships with stakeholders.

To Apply

Please submit your application by clicking the 'Apply' button.

Your application should include your CV along with a cover letter. The cover letter should address the selection criteria as outlined in the job advertisement demonstrating your skills and experience relevant to the requirements of this role.

Applications close 11:59pm Monday 19th October 2026.

WAPHA reserves the right to commence shortlisting prior to the advertised close date.

If you have any queries, please email jobs@wapha.org.au. Please note that applications must be submitted via the link provided - applications received by email will not be accepted.

Disclaimer- Internal employees should advise their line managers before applying.