Production Manager (Studio, Podcast & Social Content)

Key Responsibilities

Production Management

• Oversee the production pipeline across Karlton Dennis, Tax Alchemy, Kristian, Soho, podcast productions, and other Dennis Media Group projects.
• Track projects from pre-production through filming, editing, revisions, approval, delivery, and archival.
• Maintain clear visibility into the status of every active production.
• Coordinate production timelines, priorities, deadlines, and resources.
• Identify bottlenecks and proactively resolve issues that could delay production.
• Ensure projects do not stall between filming and post-production.
• Coordinate handoffs between talent, production, editors, copywriters, social media team members, and other stakeholders.
• Maintain organized production systems inside tools such as Notion and other project-management platforms.
• Communicate proactively when deadlines, priorities, or production needs change.
• Escalate problems appropriately rather than allowing projects to remain unresolved.
• Help improve production systems, workflows, checklists, and operating procedures.
  
  

Post-Production Pipeline

• 
  Take ownership of projects after filming and ensure they continue moving toward completion.
• Coordinate footage and asset handoffs to editors.
• Make sure editors receive all required footage, creative direction, scripts, graphics, assets, and supporting materials.
• Establish and track editing deadlines.
• Follow up on projects that are delayed or approaching deadline.
• Coordinate revision requests and make sure feedback is clearly communicated.
• Confirm revisions have been completed correctly.
• Track project versions and approval status.
• Assist with quality control before projects are considered complete.
• Ensure final deliverables are organized, properly stored, and accessible to the appropriate team members.
• Maintain accountability across internal and external editors.
  
  

• 
  Where is the footage?
• Who is editing it?
• What stage is the project in?
• When is the next version due?
• Are revisions outstanding?
• Who needs to approve it?
• Has the final deliverable been completed?
  
  

In-Studio Production

• 
  Operate professional multi-camera setups for studio productions.
• Film Karlton and other Dennis Media Group talent inside the Irvine studio.
• Set up and manage cameras, professional lighting, audio, lenses, monitors, microphones, and related production equipment.
• Prepare the studio before recording sessions.
• Test all production equipment before talent or guests arrive.
• Monitor recordings and identify technical issues during production.
• Maintain visual and technical consistency across recurring productions.
• Assist with quality control of recorded content before it moves into post-production.
• Collaborate with the broader media team on production improvements and studio workflows.
  
  

Podcast Production

• 
  Take significant ownership of Karlton's podcast production operation.
• Coordinate guest outreach and follow-up.
• Maintain a pipeline of prospective, contacted, confirmed, and previously recorded guests.
• Communicate professionally with guests, representatives, assistants, and other stakeholders.
• Coordinate scheduling and recording logistics.
• Send confirmations, recording details, location information, and other necessary communication.
• Prepare the studio before each recording.
• Operate multi-camera podcast productions.
• Manage microphones, audio recording, lighting, framing, camera settings, media, and monitoring.
• Make sure every podcast recording is fully tested and production-ready before the guest arrives.
• Help create a comfortable and professional environment for podcast guests.
• Organize footage and audio following each recording.
• Coordinate the handoff to editors.
• Track post-production, revisions, approvals, and episode completion.
  
  

Studio Management

• 
  Take ownership of the day-to-day organization and readiness of the Irvine studio.
• Keep cameras, lenses, microphones, lighting, batteries, memory cards, cables, and accessories organized and ready for use.
• Maintain equipment and identify problems before they interfere with production.
• Make sure batteries are charged, cards are prepared, settings are correct, and equipment is returned to its proper location.
• Reset the studio after productions.
• Maintain an organized and professional production environment.
• Maintain studio production checklists.
• Track equipment needs, repairs, maintenance, and replacements.
• Make sure the studio is ready before every scheduled production.
  
  

File & Data Management

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  Manage the transfer, organization, backup, and storage of production footage.
• Maintain consistent folder structures and file naming conventions.
• Work within cloud and local storage systems including Dropbox, Google Drive, SSDs, and centralized media storage.
• Ensure footage is properly backed up.
• Make sure editors and other members of the media team can quickly access the footage and assets they need.
• Maintain an organized archive so previously recorded content can be located quickly.
• Ensure completed projects and final deliverables are stored appropriately.
• Help establish and maintain media-management SOPs.
  
  

Production Calendar & Team Coordination

• 
  Manage and maintain the studio production calendar.
• Coordinate filming sessions across Karlton, Tax Alchemy, Kristian, Soho, podcast guests, and other DMG productions.
• Coordinate with internal talent, the media team, and other stakeholders regarding upcoming shoots.
• Make sure the correct content, scripts, talking points, assets, guests, and production requirements are prepared before each session.
• Coordinate studio availability and talent schedules.
• Monitor upcoming content needs and production deadlines.
• Communicate proactively when schedules or priorities change.
• Work closely with copywriters, editors, social media team members, leadership, and contractors to keep production moving.
• Help prevent scheduling conflicts and avoid unnecessary production downtime.
  
  

Talent & Guest Coordination

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  Communicate directly with Karlton and other Dennis Media Group talent regarding upcoming productions.
• Coordinate with podcast guests, executives, entrepreneurs, creators, public figures, representatives, and assistants.
• Maintain professional communication before, during, and after productions.
• Ensure talent understands where they need to be, when they need to be there, and what is required from them.
• Follow up consistently and professionally when needed.
  
  
• 
  Help maintain a professional experience for guests and talent visiting the studio.
  
  

Qualifications & Required Experience

• Professional production-management experience.
• Experience producing content for a personal brand, creator, coach, or education business that sells high-ticket offers.
• Understanding of hooks, viewer retention, and short-form pacing, and the ability to review an edit against those standards before it is approved.
• Experience overseeing multiple simultaneous video or media projects.
• Experience managing projects from production through post-production and final delivery.
• Strong understanding of video-production workflows.
• Experience coordinating editors and managing revision cycles.
• Experience with professional multi-camera productions.
• Working knowledge of Sony professional camera systems, preferably including FX3, FX6, A7S III, or similar systems.
• Strong understanding of camera settings, lenses, exposure, frame rates, lighting, and audio.
• Experience filming podcasts, interviews, YouTube content, and short-form social media content.
• Experience managing a professional studio environment.
• Strong organizational and file-management skills.
• Experience with platforms such as Notion, Slack, Frame.io, Dropbox, and Google Drive.
• Experience working directly with talent, executives, creators, or public-facing personalities.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities without constant supervision.
• Strong deadline-management skills.
• Strong attention to detail.
• A strong sense of personal responsibility and ownership.
  
  

The Personality We're Looking For

• Handles direct feedback without becoming defensive.
• Can work around strong and intense personalities.
• Remains calm and productive when pressure increases.
• Has the confidence to respectfully speak up when their expertise matters.
• Does not allow ego to interfere with getting the job done.
• Can adjust quickly when priorities change.
• Communicates clearly rather than allowing problems to build.
• Takes initiative instead of waiting to be instructed.
• Pays attention to small details.
• Maintains a positive and professional attitude.
• Is comfortable receiving responsibility and being held accountable for results.
• Understands when to push back and when to execute.
• Can build trust with the people they are supporting.
• Naturally follows up rather than assuming someone else will handle it.
• Does not allow projects to quietly fall behind.
• Takes pride in creating organized systems and reliable workflows.
  
  

What Success Looks Like

• Is the studio ready?
• Is tomorrow's production confirmed?
• Did the editor get the footage?
• Where is that video?
• When are revisions coming back?
• Is the Tax Alchemy project finished?
• Where is Kristian's content?
• What happened with the Soho production?
• Has the podcast episode been completed?
• Did we follow up with that guest?

• You only want to operate a camera.
• You only want to work on one brand or one type of content.
• You dislike organizational or administrative responsibilities.
• You do not enjoy project management.
• You believe your responsibility ends when filming ends.
• You need detailed instructions before taking action.
• You become overwhelmed when priorities change.
• You have difficulty receiving direct feedback.
• You struggle to follow up with people consistently.
• You are uncomfortable holding editors, contractors, or team members accountable to deadlines.
• You dislike managing calendars, files, project statuses, or production systems.
• You do not enjoy working closely with other people.
• You believe studio cleanup, equipment organization, file management, scheduling, or project tracking is beneath you.
• You are looking for a freelance-style role where you show up for a shoot and leave when filming ends.

Benefits

• Hybrid schedule (in-studio in Irvine)
• Medical, dental, vision, life and voluntary life insurance
• 401(k) with company match
• Paid vacation and sick days
• Paid holidays