Project Accountant (100% Remote)

Job Title: Project Accountant Job Description The Project Accountant ensures accurate project setup and ongoing financial integrity by reviewing client contract documentation and entering data into the project accounting system in accordance with contract terms and corporate guidelines. This role manages end-to-end invoicing processes, supports subconsultant billing, executes project closeout activities, and provides detailed analysis and research to support internal and external client inquiries. The Project Accountant serves as a key liaison during audits, analyzes work-in-process and accounts receivable, contributes to the implementation and testing of new departmental software, and acts as a subject matter expert to guide peers and assist with system maintenance and troubleshooting. Responsibilities Review client contract documentation and set up projects in the project accounting system in alignment with contract terms and corporate guidelines. Ensure accurate and timely project setup for a variety of clients and project types, maintaining compliance with internal standards. Manage the full invoicing cycle, including creating, revising, posting, and archiving invoice packets for engineering and architectural projects. Prepare invoices for multi-million dollar projects, ensuring accuracy, completeness, and adherence to contractual billing requirements. Process and support subconsultant and subcontractor invoice payments, verifying alignment with project budgets and agreements. Track and manage change orders, ensuring that billing reflects approved changes in scope, fees, and schedules. Work closely with project managers to track deadlines and milestones and to ensure billing aligns with project progress and contractual terms. Apply lump sum and time-and-materials billing methods appropriately based on contract structures and project requirements. Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improved financial performance. Execute project closeout activities, including complex reconciliations and final billing to ensure projects are financially complete and accurate. Conduct detailed analysis and research to respond to inquiries from internal stakeholders and external clients regarding project financials and invoices. Serve as a liaison during audits by providing documentation, explanations, and analysis related to project billing and financial records. Contribute to the implementation, testing, and continuous improvement of new departmental software and tools. Act as a subject matter expert in project accounting systems, offering guidance and support to peers on processes and best practices. Assist with system maintenance and troubleshooting in collaboration with IT, helping to resolve issues that affect project accounting and billing. Utilize advanced Excel functions, such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH, to perform project analysis and reporting. Maintain organized records of invoices, change orders, and project financial documentation for easy retrieval and audit readiness. Adapt accounting and billing skills to support a variety of clients and project types within engineering and architectural environments. Essential Skills 1+ years of project billing experience within an engineering or architectural company with revenue over $75 million. 1+ years of experience creating invoices for multi-million dollar projects. 1+ years of experience managing and billing change orders. 1+ years of experience working with project managers to track deadlines and milestones. Hands-on billing experience within an engineering or architectural firm environment. Strong understanding of lump sum and time-and-materials billing methodologies. Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems. Advanced Excel skills, including the ability to create and use pivot tables, VLOOKUP, SUMIF, and INDEX MATCH functions. Experience preparing invoices for projects within engineering or architectural firms. Experience with project analysis, work-in-process reporting, project closeout activities, and handling subconsultant and subcontractor invoices. Ability to interpret contract terms and apply them accurately to project setup and billing. Strong analytical and problem-solving skills for handling complex reconciliations and financial inquiries. Effective communication skills to collaborate with project managers, internal stakeholders, and external clients. High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management. Additional Skills & Qualifications Associate or Bachelor’s degree in accounting, finance, or a business-related field. Experience using macros in Excel to streamline reporting and analysis processes. Familiarity with work-in-process analysis and accounts receivable tracking in a project-based environment. Experience acting as a liaison during audits and providing financial documentation and explanations. Background in supporting implementation and testing of new accounting or project management software. Ability to serve as a subject matter expert for project accounting systems and processes, providing guidance to peers. Comfort working with complex, multi-million dollar projects and large-volume billing. Adaptability to work across various clients and project types in engineering and architectural settings. Work Environment This position operates in a fully remote work environment and can be performed from any time zone. You will collaborate virtually with project managers, accounting colleagues, and other stakeholders, using project accounting systems such as Deltek Vantagepoint, Deltek Vision, or BST, along with advanced Excel tools for reporting and analysis. The role offers flexibility in location while maintaining a professional, results-oriented culture where team members value accuracy, collaboration, and continuous improvement. The remote setup allows you to work from a comfortable home office setting while engaging in regular online communication and coordination to support project accounting and billing activities. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $28.00 - $36.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Oct 2, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.