Project Coordinator - Global Events

About Nteractive Location: Remote, East-Coast USA At Nteractive, we bring experiences to life. We are a global events and communications agency delivering unforgettable experiences for some of the world's leading technology and lifestyle brands. From flagship conferences and product launches to incentive programmes, exhibitions, digital campaigns and internal communications, we create experiences that connect people and inspire action. As our US team continues to grow, we're looking for an organised, proactive and detail-oriented Project Coordinator to support the delivery of world-class events across a portfolio of global client accounts. This is an excellent opportunity for someone with early-career event experience who is looking to develop their project management skills within a fast-paced global agency environment. About the Role As a Project Coordinator, you'll provide essential project management, administrative and logistical support across multiple events and client programmes. Working closely with Project Managers, Producers and wider delivery teams, you'll help keep projects organised, on schedule and running smoothly. You'll play a critical role in maintaining project documentation, coordinating event logistics, supporting client communications and ensuring the highest standards of delivery throughout the event lifecycle. This role is ideal for someone who enjoys working in a fast-moving environment, thrives on organisation and is passionate about delivering exceptional experiences. What you'll be doing Project Coordination & Administration Own and maintain key project documentation including timelines, running orders and status trackers Support Project Leads and Producers with day-to-day project administration Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards Event Logistics Coordinate crew logistics across multiple projects and events Manage freelancer onboarding and contracting processes Arrange and communicate crew travel, accommodation and event logistics Compile and distribute detailed crew joining instructions and event information Support onsite planning and operational readiness activities Client & Supplier Support Deliver exceptional customer service to clients, suppliers and internal stakeholders Build positive working relationships across project teams Support venue sourcing, supplier research and proposal development activities Assist with supplier RFP processes and client response documentation Ensure communications are clear, professional and timely Continuous Improvement Follow and contribute to the Nteractive Project Management Framework Proactively identify opportunities to improve processes and efficiencies Learn from project feedback and event outcomes to continually strengthen delivery standards Support compliance with company policies, information security requirements and operational procedures What you will bring 1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences Strong administrative and organizational skills within a fast-paced environment Excellent attention to detail and ability to manage multiple priorities simultaneously Strong written and verbal communication skills A proactive, solutions-focused approach with a strong customer-service mindset Ability to work collaboratively across teams and build effective working relationships Intermediate to advanced Microsoft Excel and PowerPoint skills Strong overall technology proficiency and confidence working with project management systems Passion for events and a desire to build a long-term career in event delivery and project management Why you'll love working here Work with globally recognized technology and lifestyle brands Be part of a collaborative and supportive global team Gain exposure to large-scale conferences, exhibitions and live experiences Learn from experienced event professionals and develop your project management career Opportunity for international travel and onsite event experience Join a growing agency where your development and progression are genuinely supported Benefits PTO – 20 days plus public holidays Summer Hours Birthday Day Off 401k – access to fund for employee contributions Health Care – employee cover and dependent cover offered Dental & Vision Life Insurance Health Advocacy Program Wellbeing & Inclusion Initiatives including access to an EAP Family Leave & Adoption Assistance Rewards & Recognition incentives Volunteering Day Cell & Wi-Fi allowance Generous Talent Referral Scheme Time Off in Lieu Additional Requirements Remote-based within the United States Ability to travel domestically and internationally throughout the year Ability to work across time zones as required Suitable home working environment Minimum broadband speed: 25MB download / 2MB upload Compensation $55,000 – $65,000 Compensation is determined based on factors such as geographic location, skills, education, experience, and its relationship to the compensation of current team members in similar positions. If you're highly organized, passionate about events, and looking to grow your career within a global agency delivering exceptional experiences, we'd love to hear from you. For further details contact [email protected].