POSITION PURPOSE

The Project Coordinator I works within a given group to assist in coordination of various projects and activities across the program. The Project Coordinator I coordinates research projects as determined by research protocols. He/she assists in writing and developing grant proposals, reports, presentations, manuscripts, and other project documents.

This position is a hybrid position with at least one (1) to two (2) days of onsite activity based on business needs.

Although this teams opening is designed for a Project Coordinator candidate, applicants with more or less research experience maybe considered for alternative roles.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

JOB KNOWLEDGE

Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations include:

Is familiar with basic concepts, practices, and procedures in:
- Federal cost and grant administration
- Project management
- Understands and Follows policy decision making
- Database management
- Bibliography management
- Managing a program of clinical research for multiple studies
- Data privacy practices and laws
- Established effective relationships within the program

PEFORMANCE AUTONOMY

The performance autonomy competency focuses on the level of independence one has when performing the work. Time-management skills are also a factor in this competency.

Related responsibilities include:

Serves as point person to pull together all components of a grant proposal to be submitted per the requirements and within the set
Coordinates and monitors all day-to-day activities of assigned projects
May assist with tracking billing and coordinating payments across projects.
Assists the head of their group in coordination of program level
Acts as liaison between clients, investigators, and funding agencies to manage the technology or other assigned project, travel, and
Schedules and attends project meetings and maintains written records for meetings, site visits and conference calls to ensure accuracy in carrying the project
Accurately records all research data
Identifies computer and web-based problems and brings to the attention of the Director of Operations
Assists with the distribution and tracking the project’s financial status, working closely with financial managers as appropriate
Assists with the preparation, maintenance, and facilitation of appropriate IRB documentation and may acts as point of contact for IRB information and guidance for investigators
Assists project principals in identification of issues related to HIPAA privacy regulations
Performs other analyses or writing tasks based on previous experience
Performs multiple complicated tasks in a timely manner

DECISION MAKING

The decision-making competency focuses on how much one is expected to make decisions when performing the work. It is directly aligned with the performance autonomy competency.

Related responsibilities include:

Identifies potential legal issues and coordinates with appropriate management individuals.
Makes day to day decision within limits set by management and demonstrates ongoing development of understanding of when to seek approval before making decisions on assigned work tasks or processes
Demonstrates a developing ability to Independently anticipate upcoming priorities and challenges and proactively pursues resolution to
Seeks feedback from others as necessary to ensure decisions do not conflict with business needs

CREATIVITY

The creativity competency focuses on the amount of design, development, and problem-solving creativity expected in the role.

Related responsibilities include:

Researches and prepares documentation/information to order equipment and supplies as needs arise
May assist with writing user guides, training materials, and other materials as needed
May assist with preparing progress reports
Assists in writing grant applications and with preparing research proposals, presentations, abstracts, lectures, posters, and manuscripts
Designs forms needed for data collection, coding, and entry as needed
Assists with the development and design of research protocols and questionnaires as needed
Assists with the creation and maintenance of project plans
Uses creative thinking to achieve goals and improve processes

TEAMWORK AND MANAGEMENT

The teamwork and management competency focuses on the interaction and collaboration between team members. It also focuses on the ability to manage people and projects. Inherit in this competency is the ability to communicate orally and in writing and to improve communication skills as time and experience progress.

Related responsibilities include:

Interacts with the administration to ensure compliance for all university/federal/Institute regulations, coordinating related education and certification opportunities
Advises investigators of progress and problems pertaining to the project or conduct of the study.
Communicates with study personnel to ensure consistency and continuity of research/data collection protocols
Serves as a resource to a range of team members
May lead grant-proposal projects and/or the work of team members
Works with assigned Program Manager to meet goals as needed

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

Requires a high school diploma or equivalent. Bachelor’s degree in related field is preferred.
Requires at least 1 year administrative/operational experience, at least 6 months of which must be coordinating and/or tracking multiple projects
Experience in an academic research environment is preferred
Experience in contract and grant submission
Experience in budget and finance administration

LANGUAGE SKILLS

Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public
Ability to write reports and operational correspondence
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

TECHNICAL/COMPUTER SKILLS

Ability to manage and record all research data
Highly proficient computer skills, including extensive working knowledge of Microsoft Office software and e-mail systems
Ability to operate office equipment, including copiers, fax machines, and phones
Strong ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, and knowledge of statistical terms, methods, and skills used to summarize, describe, and analyze a collection of data

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs

This position requires the ability to sit and/or stand for extended periods of time
This position requires the manual dexterity to operate a keyboard and pointing device
This position requires the ability to travel around campus or to outside meetings as necessary
This position requires the ability to perform focused work with close attention to detail
This position requires excellent speaking, writing, and listening skills
This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This work takes place in both an office environment and hospital environment for meetings, interactions with subjects, and training purposes
This work is fast-paced and deadline-oriented and requires a flexible work schedule
Use of a computer, business office equipment, and other machinery is necessary
This position requires working as a team member and also independently
This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence

BENEFITS OF WORKING HERE

Work with a variety of diverse professionals in the healthcare industry
Free parking
Paid holidays, vacation, and sick time
Group Life and Voluntary Term Life insurance
Long-term and Short-term Disability plans
Employee Assistance Program (EAP)
Flexible Spending Account (FSA)
403b Retirement Plan with gracious employer contributions
Fitness program
Pet insurance
Qualified employer for loan forgiveness

POSITION PURPOSE

This position is a hybrid position with at least one (1) to two (2) days of onsite activity based on business needs.

Although this teams opening is designed for a Project Coordinator candidate, applicants with more or less research experience maybe considered for alternative roles.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

JOB KNOWLEDGE

Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations include:

Is familiar with basic concepts, practices, and procedures in:

Federal cost and grant administration

Project management

Understands and Follows policy decision making

Database management

Bibliography management

Managing a program of clinical research for multiple studies

Data privacy practices and laws

Established effective relationships within the program

PEFORMANCE AUTONOMY

The performance autonomy competency focuses on the level of independence one has when performing the work. Time-management skills are also a factor in this competency.

Related responsibilities include:

Serves as point person to pull together all components of a grant proposal to be submitted per the requirements and within the set

Coordinates and monitors all day-to-day activities of assigned projects

May assist with tracking billing and coordinating payments across projects.

Assists the head of their group in coordination of program level

Acts as liaison between clients, investigators, and funding agencies to manage the technology or other assigned project, travel, and

Schedules and attends project meetings and maintains written records for meetings, site visits and conference calls to ensure accuracy in carrying the project

Accurately records all research data

Identifies computer and web-based problems and brings to the attention of the Director of Operations

Assists with the distribution and tracking the project’s financial status, working closely with financial managers as appropriate

Assists with the preparation, maintenance, and facilitation of appropriate IRB documentation and may acts as point of contact for IRB information and guidance for investigators

Assists project principals in identification of issues related to HIPAA privacy regulations

Performs other analyses or writing tasks based on previous experience

Performs multiple complicated tasks in a timely manner

DECISION MAKING

The decision-making competency focuses on how much one is expected to make decisions when performing the work. It is directly aligned with the performance autonomy competency.

Related responsibilities include:

Identifies potential legal issues and coordinates with appropriate management individuals.

Makes day to day decision within limits set by management and demonstrates ongoing development of understanding of when to seek approval before making decisions on assigned work tasks or processes

Demonstrates a developing ability to Independently anticipate upcoming priorities and challenges and proactively pursues resolution to

Seeks feedback from others as necessary to ensure decisions do not conflict with business needs

CREATIVITY

The creativity competency focuses on the amount of design, development, and problem-solving creativity expected in the role.

Related responsibilities include:

Researches and prepares documentation/information to order equipment and supplies as needs arise

May assist with writing user guides, training materials, and other materials as needed

May assist with preparing progress reports

Assists in writing grant applications and with preparing research proposals, presentations, abstracts, lectures, posters, and manuscripts

Designs forms needed for data collection, coding, and entry as needed

Assists with the development and design of research protocols and questionnaires as needed

Assists with the creation and maintenance of project plans

Uses creative thinking to achieve goals and improve processes

TEAMWORK AND MANAGEMENT

Related responsibilities include:

Interacts with the administration to ensure compliance for all university/federal/Institute regulations, coordinating related education and certification opportunities

Advises investigators of progress and problems pertaining to the project or conduct of the study.

Communicates with study personnel to ensure consistency and continuity of research/data collection protocols

Serves as a resource to a range of team members

May lead grant-proposal projects and/or the work of team members

Works with assigned Program Manager to meet goals as needed

QUALIFICATION REQUIREMENTS

EDUCATION and/or EXPERIENCE

Requires a high school diploma or equivalent. Bachelor’s degree in related field is preferred.

Requires at least 1 year administrative/operational experience, at least 6 months of which must be coordinating and/or tracking multiple projects

Experience in an academic research environment is preferred

Experience in contract and grant submission

Experience in budget and finance administration

LANGUAGE SKILLS

Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public

Ability to write reports and operational correspondence

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

TECHNICAL/COMPUTER SKILLS

Ability to manage and record all research data

Highly proficient computer skills, including extensive working knowledge of Microsoft Office software and e-mail systems

Ability to operate office equipment, including copiers, fax machines, and phones

Strong ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, and knowledge of statistical terms, methods, and skills used to summarize, describe, and analyze a collection of data

PHYSICAL DEMANDS