Project Coordinator, Real Estate & Facilities

Description Position Summary The Project Coordinator will support real estate and facilities initiatives by maintaining project schedules, tracking deliverables, coordinating stakeholder follow-up, and preparing project reporting. This position will also assist with lease administration, real estate documentation, purchase orders, invoice reconciliation, budget tracking, and capital expenditure requests. The ideal candidate is highly organized, detail-oriented, and experienced in coordinating projects with multiple stakeholders and deadlines. Key Responsibilities Project Coordination Assist with the coordination of real estate and facilities projects Maintain project schedules, timelines, milestone trackers, and supporting documentation Prepare and distribute status reports, dashboards, and meeting minutes Track project deliverables and follow up with stakeholders on outstanding action items Help ensure accountability across project teams and business partners Real Estate Administration Support lease administration, including critical date tracking, renewals, and correspondence Maintain organized records for real estate documents, agreements, and contracts Assist with site-selection research and data gathering for new locations or facility expansions Reporting and Budget Support Create and manage purchase orders Support invoice reconciliation and payment processing Assist with project budget tracking Support the preparation and coordination of capital expenditure requests Skills Project Coordination, Project Management, Real Estate, Facilities Management, Lease Administration, Project Scheduling, Project Documentation, Milestone Tracking, Stakeholder Management, Status Reporting, Meeting Minutes, Action Item Tracking, Microsoft Office, Microsoft Excel, Purchase Orders, Invoice Reconciliation, Payment Processing, Budget Tracking, Capital Expenditures, CapEx, Contract Administration, Document Management, Site Selection, SAP, Operations Top Skills Details Project Coordination,Project Management,Real Estate,Facilities Management,Lease Administration Additional Skills & Qualifications Required Qualifications Previous project management or project coordination experience Strong organizational skills and attention to detail Experience maintaining schedules, timelines, trackers, and project documentation Ability to manage multiple priorities and follow up with stakeholders Proficiency with Microsoft Office Strong written and verbal communication skills Preferred Qualifications Experience supporting real estate, facilities, construction, operations, or workplace projects Exposure to commercial lease administration or real estate lease management Experience with purchase orders, invoice reconciliation, or payment processes Familiarity with budget tracking and capital expenditure requests Experience using SAP The original requisition identifies project management experience and attention to detail as must-have qualifications. It also specifically references Microsoft Office, real estate lease management, payment processes, and SAP, with SAP identified as a nice-to-have skill. Experience Level Intermediate Level Job Type & Location This is a Contract position based out of Northridge, CA. Pay and Benefits The pay range for this position is $33.50 - $33.50/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Sep 25, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.