Project Coordinator (Retail Installations), Prague

Join the global leader in responsible marketing activation services

At HH Global, we help the world’s most recognized brands turn their growth ideas into measurable impact through responsible marketing activation.

We are a global marketing activation partner that connects brands to their customers and delivers sustainable marketing execution at scale.

With over 4,000 colleagues across more than 55 countries, you’ll join a diverse, high-performing community, empowered to deliver sustainable, innovative solutions for our clients.

Purpose of the Job

As a Project Coordinator, you will be responsible for coordinating projects from initial briefing to final delivery and installation. You will act as the main point of contact for internal teams and ensure that all tasks are completed on time, within budget, and to the highest quality standards. This role is helping to deliver to one of our key clients, a retail fashion brand and working on in-store installations (shop in shop).

Your responsibilities will include setting up projects in our ERP system, organizing production, planning transport and installation, and providing excellent customer service throughout the process. You will work closely with other internal teams such as Production, Assembly, Warehouse, Logistics + Installation as well as supporting Project and Account Managers in delivering outstanding results. The position offers excellent opportunities for professional growth and the chance to travel to various European and UK locations as part of the role.

This role operates on a blended basis between the local HH Global office, client / vendor site(s) and home as necessary - 3 or 4 days are required in our Prague office per week.

Please submit your details / application in English as we can't progress your application without that.

Key responsibilities

• Execute project tasks and ensure smooth delivery through all phases: ERP setup, price quotations, time planning, and transport to final destination
• Act as the main point of contact for internal teams and provide clear communication of client requirements
• Provide excellent customer service and prompt responses to internal team and clients
• Troubleshoot and handle claims effectively, identifying and solving issues with practical solutions
• Monitor project progress to ensure timely and accurate delivery
• Prepare orders, control costs, and assist with invoicing after project completion
• Acting as the right hand to the Project Manager and Account Manager

Knowledge, skills + experience

• Relevant experience in client services, project management, retail development, logistics or business administration
• Knowledge of materials and previous experience in retail installation projects would be advantageous
• Strong organizational and planning skills; ability to manage multiple projects simultaneously
• Ability to read technical drawings and floor plans is an advantage
• Excellent professional level English language skills are required
• Czech or Slovak at an advanced level (spoken and written)
• Additional European languages would be an advantage
• Excellent time management and prioritization skills; ability to work under pressure as you will be handling multiple projects at a time
• Logical and analytical thinking; problem-solving and process optimization skills
• Excellent communication and negotiation skills
• Experience with project management tools / systems (Monday.com ideally) and ERP systems is a plus
• Advanced MS Office skills (Excel, Word, PowerPoint)

You belong in our global community

Belonging is at the heart of HH Global. We don’t just talk about inclusion; our teams recognize it as a fundamental part of our culture. Join the global leader in responsible marketing activation services and bring your authentic self to a team that values you for who you are.

We welcome job applications from all suitably qualified candidates and will make reasonable adjustments to our recruitment process to accommodate you.