Project Cost Coordinator

📢 We’re Hiring: Project Cost Coordinator

📍 Remote — Colombia | Full-Time

💵 USD $1,500–$2,000/month, depending on experience

CPS is looking for a fully bilingual Project Cost Coordinator to track project expenses, verify employee company-card transactions, and validate subcontractor hours before payment.

We need someone who takes ownership, questions discrepancies, and follows through until they are resolved.

What you’ll do:

• Track project expenses, including labor, materials, equipment rentals, and travel.

• Reconcile employee company-card transactions against receipts, credit card and bank statements, and our project tracking systems.

• Verify each expense is supported, accurate, and assigned to the correct project.

• Identify missing receipts, duplicate charges, incorrect project allocations, and unapproved expenses.

• Validate subcontractor hours against timesheets, site attendance, project records, and PM approvals; confirm agreed rates and resolve discrepancies before submitting for payment approval.

• Verify vendor invoices against approved quotes, agreements, and purchase orders.

• Monitor spending against project budgets and flag potential overruns.

• Work with employees, PMs, subcontractors, vendors, and accounting to resolve discrepancies.

• Prepare weekly reports on project costs, outstanding documentation, and items requiring approval.

What you’ll bring:

• At least 2 years of experience in expense reconciliation, accounts payable, job costing, or a similar role.

• Experience reconciling company-card transactions and validating timesheets or labor invoices.

• Strong Excel or Google Sheets skills.

• Professional working proficiency in English and Spanish.

• Strong attention to detail, organization, and independent follow-through.

• Accounting software experience; QuickBooks and experience supporting U.S. companies are a plus.

Work requirements:

• Based in Colombia and available during U.S. Eastern business hours.

• Reliable internet: minimum 50 Mbps download / 10 Mbps upload, plus backup connectivity.

• Availability for required travel to the United States for training, with appropriate visa or travel authorization before departure.

Interested? Apply directly here on LinkedIn, you will have to include:

• Your monthly compensation expectation in USD.

• Your English proficiency and relevant software experience.

• Your earliest start date.

• Your availability for U.S. travel and whether you currently hold a U.S. visa; if so, indicate the type. No passport or visa copies needed at this stage.

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