Project Management Coordinator

We are seeking a Project Management Coordinator to help manage a significant engagement for a Riyadh-based client. This role is essential for keeping our internal team and our client partners on the same page as we move through different project phases. Because this is a fully remote position, you will work from your own space while staying closely connected with the team through digital communication and shared documents.

About the Role
Olive Tree Consulting focuses on the space between strategy and daily execution. For our work with our Riyadh-based client, we need a coordinator who can ensure that the small details do not get lost in the bigger picture. You will work closely with our advisors to document decisions, track progress on specific tasks, and keep the communication flow predictable. This role is built for someone at the start of their career who enjoys bringing order to complex situations and helping others stay focused on their most important work. The position is a permanent, full-time role designed to support the long-term rhythm of our advisory practice.

What You Will Do

• Attend virtual meetings to capture clear, actionable notes that record who is responsible for specific tasks.
• Organize project folders and shared documents so that information is always easy for the team to find.
• Update project timelines and task lists to reflect current priorities and upcoming deadlines.
• Coordinate scheduling for internal team syncs and regular check-ins with the client.
• Draft brief weekly status updates that summarize progress and flag any potential delays.
• Help prepare simple presentation materials or reference documents for client workshops.
• Track the completion of follow-up items to ensure that promised actions are taken.
• Maintain the project calendar to help the advisory team stay ahead of major milestones.

What We Are Looking For

• A natural ability to listen to a conversation and extract the most important points without getting lost in the weeds.
• High standards for accuracy, especially when it relates to names, dates, and specific instructions.
• Comfort working independently in a fully remote environment while staying proactively connected to the team.
• A calm approach to changing priorities and new information as a project develops.
• Strong written English skills with a focus on being plain, direct, and easy to understand.
• The ability to ask clarifying questions when a task or a decision seems vague.
• A habit of checking work twice before sharing it with others to ensure quality.

Helpful Background

• Familiarity with common project management tools such as Trello, Asana, or Notion.
• Experience using shared document platforms like Google Workspace or Microsoft 365.
• Previous internships or university projects that required coordinating multiple people or schedules.
• A basic understanding of how businesses operate and how management decisions are usually made.
• A genuine interest in management consulting, organizational design, or business operations.

What We Offer
We provide a work environment that values clarity and quiet productivity. This position is fully remote, allowing you to work from wherever you are most effective. We offer a competitive salary that is attractive for an entry-level role in today's market. You will receive direct exposure to high-level advisory work and complex organizational challenges, providing a strong foundation for a career in project management or consulting. We also provide equipment support to ensure your remote workspace is set up for success.

About Olive Tree
Olive Tree Consulting Group is a focused advisory practice that helps leadership teams solve recurring management issues. We typically work on the space between strategy and daily execution. A team can have very capable people and still find that decisions keep reopening, priorities stall, or responsibility remains unclear. These are rarely personality problems: they are structural habits that have not kept up with the company growth. We favor practical changes over large-scale transformation programs. Our work involves looking at how decisions are made, how meetings are run, and how ownership is recorded. We prefer useful written notes and clear ownership over polished presentations and vague alignment. Good advisory work should make things plainer and leave the team with a rhythm they can continue on their own. The firm is built on the principle that memory is not a management system. We help teams create the smallest possible written record to support their work so that important follow-up does not depend on who was in the room or who has the best memory. The goal is a quieter management pattern that makes the existing work easier to lead.