Project Manager, Events

Position Purpose

The Project Manager is responsible for managing event-level project plans and ensuring internal stakeholder’s complete tasks, remove blockers, communicate updates, and meet milestones. This role works closely with Event Product Managers, Contract Management, Research, venues, and event delivery teams to ensure requirements are covered and each event is planned and delivered successfully.

Key Responsibilities

• Build and maintain event-level project plans that include tasks, owners, timelines, milestones, dependencies, and risks.
• Coordinate with Product Managers to ensure event strategy and requirements are reflected in the project plan.
• Support agenda-setting and agenda management processes where applicable.
• Coordinate requirements related to audiovisual, venue space, food and beverage, speakers, agenda, resourcing, and other event delivery needs.
• Monitor task completion and milestone progress for assigned events.
• Communicate project updates, blockers, decisions, and risks to relevant teams.
• Support post-event review by capturing project delivery learnings and improvement opportunities.

To be successful, you will need:

• College diploma or university degree in business, project management, event management, operations, or a related field, or equivalent
• 3–5 years of experience in project management, event operations, event coordination, or cross-functional project delivery.
• Experience managing project plans, deadlines, dependencies, and stakeholder updates.
• Strong understanding of event requirements, including AV, venue space, food and beverage, speakers, agendas, and resourcing.
• Highly organized, proactive, collaborative, and strong at follow-up.
• Travel Requirement: Must be flexible and have ability to travel occasionally to support Info-Tech hosted, onsite events at locations both within and outside of North America.
• Visa Requirement: Must be eligible to obtain appropriate work Visa for cross-border work within North America and globally, if applicable.
• Work Hours Requirements: Must be available for after-hours work periodically, depending on support required across varied Global time zones.
• Language Skills: Bilingual proficiency in French, Spanish or German is preferred to support our diverse client base across North America and globally.

Skills & Attributes

• Inclusion
• Knowledge Application, Problem Solving & Decision Making
• Project Management
• Writing Ability
• Business Development
• Managing Through Change & Uncertainty
• Dynamic Learning Mindset
• Ability to assess and manage risk and develop contingency plans.
• Strong problem-solving and management through stressful situations
• Strong communication and relationship building skills. High level of professionalism
• High degree of organization and prioritization skills
• Commitment to working required hours, including those above normal business hours at times to ensure events are successful.

ITRG is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other legally protected factors. To that end, upon request, ITRG will ensure, to the extent possible, that accommodation be made available to applicants throughout the recruitment and hiring process.