Project Manager – Rural Health Initiative - Biltmore Campus, Asheville

JOB SUMMARY:

Provides project management for grant funded and other special projects and programs including writing and submission of project proposals, establishing and tracking budgets and agreements, setting and meeting project timelines and deliverables with direction from Program Director/Principal Investigator (PD/PI). The Project Manager will schedule and manage meetings, activities, events and programs relevant to the Rural Health Transformation Program (RHTP). The Project Manager works with the Program Director, PD/PI and Evaluation Scientist to establish and achieve project aim, goals, objectives and outcomes. Project Manager will complete and disseminate project reports and communicate to key stakeholders on the project impact. The position will oversee all facets of day to day operations of the various projects and activities related to the project(s) including processing and tracking of financials. This position will oversee program details to include scheduling and coordinating events, rural rotations, and other activities as specified in the RHTP.

SPECIFIC RESPONSIBILITIES:

• Plans, implements and monitors progress of projects throughout the life cycle.

• Maintains detailed budgeting of projects including personnel, invoicing and requisitions.

• Creates detailed work plans that identify the sequence of activities needed to successfully complete projects.

• Develops a timeline for project completion and ensures assignment of tasks and communication of deadlines.

• Ensures the development of clear project objectives and measurements to guide evaluation of success and ongoing learning.

• Maintains records of the project activities and lessons learned.

• Supports communication among team members as well as across various teams.

• Establishes a communication schedule and maintains reporting tools to update key stakeholders on the progress of the project.

• Continually improves project management tools.

• Develops tools for effective spread, control, evaluation and ongoing maintenance of project deliverables.

• Participates in program evaluation and publication of departmental and client projects.

• Supports effective follow up and communication with regional partners.

• Schedules clinical and didactic rotations for student learners.

• Processes and tracks expenditures and updates stakeholders regularly.

• Supports all efforts outlined in the RHTP to increase the number of Rural Fellows, schedule resident rotations in rural areas, process all stipends and payments to residents and other learners for training and exposure opportunities in rural communities and clinics.

KEY COMPETENCIES:

• Communication Skills

Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriately enumerate information in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties, especially in complex and difficult situations, to ultimately provide the best care possible to our patients and their families.

• Decision Making

Ability to make the most appropriate decision in a given situation and then taking the next steps to ensure appropriate and timely completion. This requires conflict resolution skills, critical thinking skills, confidence in your ability to make the right decision in most situations. This also includes ability to prioritize your workday appropriately to ensure the most important tasks are completed on time.

• HealthCare Knowledge

Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate. This also includes keeping up with your licensure and yearly training requirements within your area expertise along with MAHEC’s organizational training. Finally, the ability to apply the depth of knowledge maintained and gained through this process in real life scenarios as appropriate.

• Interpersonal Skills

Showing the ability to meet difficult situations with grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even when its most difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others.

• Organizational Values

Adherence to MAHEC’s founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures and equitable practices, ability to manage change, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to do the best for each other and gives personal ownership towards the goal of helping people in their time of need.

• Problem Solving

Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come to an appropriate resolution for a given issue. This helps to drive continuous improvement by thinking through where we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying those new ideas to affect positive change.

SPECIFIED SKILLS

COMPUTER:

• Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required.

SUPERVISORY RESPONSIBILITIES: None. Reports to Program Director - RHI

EDUCATION AND EXPERIENCE:

• MINIMUM QUALIFICATIONS: Any combination of education and experience equivalent to a Bachelor’s degree and at least one (1) year experience related project coordination, administration or management, and the capacity to demonstrate working knowledge of continuing professional development systems and processes required.

• PREFERRED QUALIFICATIONS: Adult education experience and/or expertise are an additional benefit to the role. So are experience in quality improvement, quality data monitoring, system redesign tools and processes.

SCHEDULE:

• Onsite schedule required orientation and introductory period. Hybrid work schedule after introductory period, with typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader.

COMPENSATION:

$26.54/hour, non-exempt + MAHEC Total Rewards Package

At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive.

MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.

If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to AskTalent@mahec.net for support in your job search process. You could be the talent we are seeking for this or other opportunities

All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.

MAHEC does not provide employment-based US visa sponsorship, now or in the future. All new employees must provide valid, original I-9 documents on their first day of work.

MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer.

About Us

Thank you for your interest in employment with Mountain Area Health Education Center in Asheville, NC, where we are committed to improving health in western North Carolina through innovative health professions education and compassionate healthcare.

MAHEC was established in 1974 to improve training and retention of healthcare professionals across our region. We are dedicated to excellence in clinical care, health professions education, and innovative practices that can be replicated nationally. The largest of the nine state AHEC's, MAHEC serves NC's 16 westernmost counties to address national and state concerns with the supply, retention, and quality of health professionals especially in rural areas.