Project Specialist, Australia (Early Phase) - Talent Pipeline Opportunity

Project Specialist, Australia (Early Phase) - Talent Pipeline Opportunity Disclaimer: This requisition is currently open for talent pooling purposes. The role is not yet available, but we will review applications and contact suitable candidates as soon as the position becomes available. Who We Are Emerald Clinical Trials is a global leader in clinical research, partnering with over 160 biotech companies and 15 of the world’s top 20 pharmaceutical firms. Headquartered in Singapore, we combine scientific excellence with operational expertise to deliver end-to-end clinical trial solutions across all phases, offering Phase I-IV and real-world studies . With over 25 years of experience and a world-renowned focus in renal research , Emerald Clinical has helped drive medical breakthroughs through deep scientific insight, flawless execution, and an unwavering commitment to quality. Global Expertise. Local Insight. Real Impact. Emerald Clinical is where science, speed, and strategy come together to transform healthcare. For over 25 years, we have led the way in clinical research, combining global reach with deep Asia-Pacific expertise and unparalleled local insight to deliver smarter trials and stronger outcomes. Our 1000+ employees that span across Asia-Pacific, Europe, and the Americas are embedded in communities worldwide. We drive faster recruitment, deeper patient engagement, and meaningful results that move medicine forward. About the Role We are seeking a highly organised and proactive Project Specialist to join our Early Phase Project Management team. This role provides full-time support to our Project Managers in Early Phase team, contributing directly to the delivery and coordination of global clinical trials. You will be allocated to studies and play an essential role in ensuring timelines, deliverables, and quality standards are met. Your Responsibilities Provide day-to-day operational and administrative support to Project Managers in Early Phase team. Manage study documentation and maintain project trackers and systems Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes Follow up on action items and deliverables with cross-functional teams and vendors Support communications with clinical sites, vendors, and internal teams as needed Contribute to key trial activities such as study start-up, maintenance, and close-out Ensure all activities comply with SOPs, ICH-GCP guidelines, and regulatory standards Co-coordinated meetings, prepared meeting minutes for internal and external stakeholders (Especially for Client meetings, cross functional internal team meetings, Vendor meetings, etc) Assisted team in managing study and site budget (esp Investigator site payments, Vendor payments, Payment tracking, etc) Used or have good knowledge of Project Management systems, like CTMS, Financial and resource planning, etc Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Knowledge of MS projects is plus (this can be learned as well) About You To be successful in this role, you will have: Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field 2–3 years in clinical research, with a focus on trial coordination and project support. Previous experience supporting clinical trials within a CRO, sponsor, or similar environment Understand Clinical trial stages or worked from start to end of clinical trial Familiarity with clinical trial documentation, processes, and regulations (e.g., ICH-GCP) Comfortable working with Microsoft Office and clinical systems (e.g., CTMS, eTMF) Strong organisational skills with the ability to prioritise and manage multiple tasks Excellent verbal and written communication skills Proactive, detail-oriented, and a team player Why Join Us? At our core, Emerald Clinical Trials is committed to transforming clinical research by putting people first—both patients and our employees. By joining our team, you’ll be part of a global network of passionate professionals working together to deliver better research and outcomes for millions worldwide. Here’s what makes us stand out: • Purpose-Driven Work : You’ll contribute to clinical trials that genuinely improve lives, with a focus on therapies in renal, cardiometabolic, and oncology. • Global Reach, Local Expertise : Our teams connect with local communities, building trust and meaningful engagement for every trial. • Collaboration and Innovation : Work in a culture that values diverse perspectives and creative solutions to solve global health challenges. What We Offer We understand that great work happens when people feel valued and supported. That’s why we provide: • Competitive Compensation : A tailored salary and benefits package to reflect your skills and experience. • Flexibility : Enjoy hybrid or remote working arrangements, depending on your location and role. • Career Growth : Access to a wealth of learning opportunities and a global network of scientific leaders to help you grow and develop in your role. • Employee Wellbeing : Participate in programs and initiatives designed to promote work-life balance, health, and team connection, including global engagement surveys, recognition programs, and team-building events. • Global Opportunities : Be part of a company with international reach, offering you exposure to diverse projects and clients. Interested? Apply now and help us achieve our mission to improve the health of millions worldwide. We are an equal-opportunity employer and encourage applications from all qualified candidates. Department Early Phase Role Project Specialist Locations Australia - Sydney, Australia - Brisbane Remote status Hybrid Applicant tracking system by Teamtailor