Property Administration Manager

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. What this opportunity involves: As a Property Administration Manager at JLL, you'll serve as a vital floating resource supporting property management operations across multiple sites and regions. This role sits at the intersection of financial administration and property operations, where you'll manage the full spectrum of accounts payable and receivable functions while maintaining critical lease documentation and compliance records. You'll work closely with Centre Managers, Regional Directors, property owners, and tenants to ensure seamless day-to-day operations. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and this position embodies that commitment by delivering accurate, timely financial and administrative support that keeps properties running smoothly. Your adaptability will be essential as you navigate different property portfolios, team structures, and regional requirements, bringing consistency and excellence to every site you support. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, providing exposure to diverse property types and management challenges that will broaden your expertise in commercial real estate. An overview of the role: Process invoices with accuracy and efficiency, managing the complete accounts payable cycle from supplier setup through payment reconciliation and historical record maintenance Oversee accounts receivable operations including issuing tax invoices, collecting rent payments, following up on arrears, and managing casual mall leasing bookings Prepare monthly financial reports and support budget forecasting activities, ensuring stakeholders have the data they need for informed decision-making Maintain comprehensive lease registers and tenancy schedules, tracking critical dates, processing assignments, and ensuring compliance with all lease terms and conditions Manage tenant recovery billings for utilities, outgoings, and marketing levies, including reconciliations and adjustments to ensure accurate cost allocation Coordinate with tenants to collect sales figures, process rent reviews, and update billing details as leases evolve Support Centre Managers, Operations Managers, and Marketing Managers with general administration, reception duties, and ad hoc projects as properties require Prepare and distribute regular reports on arrears, occupancy rates, and financial performance to keep all stakeholders informed Adapt quickly to different property environments and regional requirements, bringing your expertise wherever it's needed most across the portfolio Sounds like you? This is what we are looking for: Minimum 4 years of demonstrated experience in accounts payable and accounts receivable roles, preferably within property management or commercial real estate environments Strong working knowledge of lease administration processes, including maintenance of lease documentation, critical date tracking, and compliance requirements Intermediate to advanced proficiency in Microsoft Excel and Word, with the ability to create reports, analyze data, and maintain accurate records Exceptional organizational skills with proven ability to manage multiple priorities, deadlines, and stakeholders simultaneously across different locations High attention to detail and commitment to accuracy in all financial transactions, data entry, and reporting activities Strong written and verbal communication skills with the ability to interact professionally with property owners, tenants, suppliers, and internal teams Demonstrated ability to work both independently with minimal supervision and collaboratively as part of diverse teams Professional, proactive attitude with strong problem-solving capabilities and willingness to take initiative on emerging issues Hands-on experience with property management software platforms such as MRI, Yardi, or similar systems is highly desirable Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Interested candidates, please apply following the link below quoting job reference number REQ527488 Location: Remote –Sydney, NSW If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.