Property Management & Bookkeeping Administrator

We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses. This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly. The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow. Key Responsibilities Property Management Administration Respond to tenant enquiries via email, text, and phone in a professional and timely manner Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications Manage leasing enquiries, applications, appointment scheduling, and lease preparation Monitor overdue rent notices and assist with rent collection communications Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams Maintain accurate property records within the property management system Bookkeeping & Financial Administration Manage day-to-day bookkeeping using QuickBooks Process invoices and maintain accurate financial records Track receipts and organize supporting documentation Assist with payroll administration and expense tracking Support transaction coordination and financial reporting across multiple businesses Reconcile transactions and maintain organized accounting records Administrative Support Manage shared inboxes and respond to administrative enquiries Coordinate appointments and maintain organized calendars where required Prepare documents and maintain digital filing systems Assist with general administrative support across the property management, real estate, and construction businesses Learn and maintain records within the company's property management software Required Qualifications Previous experience in bookkeeping or accounting administration Strong working knowledge of QuickBooks Excellent organizational skills and exceptional attention to detail Experience managing invoices, receipts, and financial records Strong written and verbal English communication skills Ability to manage multiple priorities across several businesses Comfortable learning new software and working independently in a remote environment Preferred Qualifications Previous experience in property management or real estate administration Experience using AppFolio or similar property management software Familiarity with leasing administration and tenant communication Basic payroll administration experience Spanish language skills are an advantage but not essential What We're Looking For A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently Someone with a strong bookkeeping mindset and excellent attention to financial accuracy A proactive self-starter who takes ownership of their responsibilities A dependable communicator who can confidently manage tenant enquiries and internal administration Someone who enjoys learning new systems and continuously improving processes An individual looking for a long-term opportunity with room to grow alongside an expanding family business Growth Opportunity This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration. Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER. NO PROBLEM