Property Manager

Company: The Jacaranda Group (Dallas-Fort Worth, Texas rental portfolio)

Location: Fully remote. Latin America strongly preferred for time zone overlap.

Schedule: Monday to Friday, 9:00 AM to 6:00 PM US Central Time, plus light weekend phone coverage (details below)

Compensation: $1,500 to $1,700 USD/month depending on experience, paid as an independent contractor Start: Immediate

We own and operate a growing portfolio of single family and small multifamily rental properties across Dallas-Fort Worth. We acquire properties, renovate them, and stabilize them with long-term, mid-term, or short-term tenants. Our listings run on Airbnb, Furnished Finder, and Zillow. The owner also operates e-commerce companies, so this operation runs lean, fast, and remote-first.

You will be the operational owner of the rental portfolio: the person tenants hear from, the person vendors negotiate with, and the person who keeps every unit filled, maintained, and documented. Roughly 80% of your time is property management. The remaining 20% is executive assistant support for the owner: calendar, travel, personal errands, email triaging, and phone calls made on his behalf, including to banks and service providers. You will handle sensitive information and be trusted with real responsibility from day one.

This is not an assistant-to-a-property-manager role. You are the property manager. The title is Property Manager, but the scope is residential real estate operations: you run the portfolio, not just the tasks.

Property Management (80%)

• Communicate with tenants by text and email: inquiries, maintenance issues, lease questions, renewals, and rent follow-ups
• Run the leasing pipeline end to end: respond to prospects within 24 hours, pre-qualify, schedule viewings, screen applicants, prepare and send leases, coordinate move-ins and move-outs
• Manage vendors: collect competitive quotes on every significant repair, negotiate pricing, schedule work, confirm completion
• Triage maintenance: assess urgency, dispatch the right vendor, keep the tenant updated until resolved
• Manage listings and availability calendars on Airbnb, Furnished Finder, and Zillow
• Handle recurring property operations: utilities, lawn care, cleaning turnovers, lockbox codes
• You own our SOPs completely: if a process has no SOP, you create one; if one exists, you update it as the process changes. You are 100% the owner of the latest and correct version of every SOP.
• Keep our task system (ClickUp) current every day and send a short end-of-day recap

Executive Support (20%)

• Calendar management, meeting scheduling, and travel booking for the owner
• Personal errand coordination: orders, returns, appointments, service calls
• Phone calls placed on the owner's behalf, including account inquiries with banks and credit card companies. Sensitive information is involved and strict confidentiality is required (NDA)
• Triaging emails between multiple businesses into its correct labels and respond on behalf of owner if possible

Weekend Coverage Some weekends have light activity: an Airbnb or mid-term guest checking in or out, or a vendor stopping by a property. Coverage means having your phone with you and responding if something comes up. It does not mean sitting at your computer. Most weekends are quiet, and this availability is built into the monthly rate.

• 2+ years of residential property management experience where you directly managed properties yourself (not as an assistant to a property manager)
• Hands-on experience getting multiple vendor quotes and negotiating repair pricing
• Experience with short-term, mid-term, or long-term rentals; exposure to more than one is a plus
• Fluency with property management or operations software (AppFolio, Buildium, Innago, Breezeway, or similar) and the ability to learn our stack quickly (ClickUp, Quo, Innago, Google Workspace)
• English speaking and writing at a 9/10 level; you will represent us directly with tenants, guests, and vendors
• Spanish fluency strongly preferred
• Extremely high attention to detail: no clerical mistakes, no spelling or grammar errors in emails or texts, whether internal or with tenants and vendors
• Independent, proactive, and decisive: you solve problems within approved budgets without waiting to be told
• Reliable computer, stable internet, and a backup connectivity plan
• Camera-on availability for scheduled video meetings, including a daily team huddle

How We Hire:

Our process is thorough because this role carries real trust: a skills assessment, a short test project drawn from actual work, a group interview, a 1:1 interview, and reference checks with a direct supervisor. Portions of the process are conducted live over video with screen sharing, where you'll work through tasks in real time. We use AI tools daily in this business and expect you to as well, but during assessments we need to see your own unassisted skills: your writing, your judgment, and your problem-solving. Candidates who miss scheduled meetings or deadlines during the process are not advanced. If you are the kind of person who shows up when you say you will, this process will work in your favor.

Reply with your resume and a short note on your property management experience. Include the word "jacaranda" in the first line of your application so we know you read the full post. Applications without it will not be reviewed.