Proposal Writer

Proposal Writer

Pune, Maharashtra (Remote for right candidate)

Full Time

We are looking for an experienced Proposal Writer with strong knowledge of US and Canadian RFP/proposal processes, particularly within the recruitment/staffing industry. The ideal candidate should be comfortable reviewing complex RFPs, developing compliant responses, preparing pricing and budgets, and coordinating with internal teams to deliver high-quality proposals within strict deadlines.

Key Responsibilities

• Review and analyze US and Canadian RFPs, RFQs, RFIs, ITBs, and government solicitations.
• Develop complete and compliant proposal responses based on RFP requirements.
• Demonstrate working knowledge of SAM.gov and US government contracting opportunities.
• Research and identify relevant opportunities through SAM.gov and other procurement portals.
• Review Canada RFPs, including federal, provincial, municipal, healthcare, and public-sector procurement opportunities.
• Prepare technical, management, staffing, and corporate experience sections of proposals.
• Develop executive summaries, cover letters, capability statements, compliance matrices, and questionnaires.
• Work closely with recruiting, business development, finance, and management teams to gather proposal information.
• Understand the recruitment/staffing industry, including staffing models, contract staffing, direct hire, healthcare staffing, IT staffing, and professional services.
• Assist with budgeting, pricing, cost analysis, and bill-rate calculations for RFP responses.
• Understand the relationship between pay rate, burden, markup, bill rate, gross margin, overhead, and profit.
• Prepare pricing schedules and ensure pricing is aligned with RFP requirements and internal profitability targets.
• Review RFP requirements for mandatory forms, certifications, insurance, references, resumes, security requirements, compliance, and submission instructions.
• Identify RFP compliance gaps and coordinate with relevant teams to resolve them before submission.
• Maintain proposal templates, reusable content, pricing models, and proposal databases.
• Track proposal deadlines, amendments, questions, clarifications, and final submissions.
• Proofread and quality-check proposals for accuracy, consistency, formatting, and compliance.
• Support post-submission activities, including clarification requests, presentations, and negotiations when required.

Required Skills & Qualifications

• 3+ years of experience in Proposal Writing, Bid Management, RFP Management, or Proposal Coordination.
• Strong understanding of RFP/RFQ/RFI processes.
• Working knowledge of SAM.gov and US government contracting/procurement.
• Experience working with Canadian RFPs and procurement processes.
• Strong understanding of the recruitment/staffing industry.
• Experience preparing proposals for staffing, IT services, healthcare, engineering, or professional services organizations.
• Strong understanding of pricing, budgeting, cost calculations, markups, margins, and bill-rate structures.
• Ability to analyze RFP pricing requirements and develop competitive yet profitable pricing.
• Experience preparing compliance matrices and requirement trackers.
• Excellent business writing, editing, proofreading, and research skills.
• Strong Microsoft Word and Excel skills, including the ability to work with pricing and budgeting spreadsheets.
• Strong attention to detail and ability to manage multiple proposals and tight deadlines.
• Excellent communication and coordination skills.

Preferred Skills

• Experience responding to US Federal, State, Local, and Canadian government RFPs.
• Knowledge of SAM.gov, Bonfire, BidNet, MERX, CanadaBuys, provincial procurement portals, or similar platforms.
• Experience with government staffing contracts/MSPs/VMS programs.
• Understanding of W-2, C2C, 1099, contract, direct-hire, and contingent staffing models.
• Knowledge of healthcare staffing, IT staffing, engineering staffing, or professional services.
• Experience preparing rate cards, pricing tables, cost proposals, and financial response sections.
• Familiarity with government contract compliance and certifications.
• Experience working with Business Development, Recruiting, Finance, and Operations teams.

Ideal Candidate: The ideal candidate should be more than a general content writer. We are looking for someone who understands RFPs + Recruitment/Staffing + Government Procurement + Pricing/Budgeting.