Prospect Management Analyst

USF Advancement connects the university with donors who want to make a difference by providing philanthropic support to promote student success, research, academic excellence and other strategic priorities. With an endowment that now exceeds $700 million in value, our dedicated team of approximately 200 professionals, including 60 fundraisers, encompasses alumni, development and foundation operations. The team is responsible for raising more than $150 million annually and has broken records year after year with more than $184 million raised in fiscal year 2025.

The Prospect Management Analyst supports the advancement division's fundraising efforts through data analysis, portfolio monitoring, reporting, prospect assignment management, and process administration. Reporting to the Senior Prospect Management Strategist, this position plays a key role in providing actionable insights that strengthen portfolio health, improve pipeline management, and support data-informed fundraising strategies across the organization.

The Analyst is responsible for monitoring prospects, portfolios, and proposal activity; developing reports and dashboards; identifying trends and opportunities; supporting prospect assignment processes; and ensuring the integrity of prospect management data. This position collaborates with Prospect Management, Prospect Research, Advancement Services, and Development staff to enhance fundraising effectiveness through analytical support, operational excellence, and continuous process improvement.

Employees of USF Advancement live out the values of responsibility, innovation, service, and excellence in each of its highly collaborative departments. We use trusted data and ethical AI to enhance decision-making, strengthen engagement, and enable our teams to focus on what matters most: relationships and impact.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

Prospect Management Analytics and Reporting

· Develops, maintains, and distributes routine and ad hoc reports related to prospect portfolios, fundraising activities, proposal performance, donor engagement, and assignment management.

· Analyzes fundraising and prospect management data to identify trends, opportunities, and areas of concern.

· Creates dashboards, visualizations, and analytical tools to support leadership decision-making and strategic planning.

· Monitors and reports on key Prospect Management metrics, including portfolio health, assignment utilization, proposal movement, and fundraising activity.

· Provides data-driven recommendations to improve portfolio composition, fundraising effectiveness, and prospect movement through the donor engagement cycle.

· Supports the development and maintenance of performance benchmarks and reporting standards.

Prospect Assignment and Data Management

· Supports the administration and maintenance of prospect assignments across the development organization.

· Monitors assignments for compliance with Prospect Management policies, portfolio standards, and assignment expectations.

· Reviews prospect records, proposals, activities, and related data to ensure accuracy, consistency, and completeness.

· Conducts routine audits of prospect management data and recommends corrective actions when necessary.

· Maintains documentation related to business processes, portfolio standards, reporting methodologies, and assignment procedures.

· Assists with data quality initiatives and supports the ongoing integrity of constituent and fundraising information.

Process Improvement and Operational Support

· Assists in the development and refinement of Prospect Management reports, workflows, business processes, and analytical tools.

· Identifies opportunities to improve efficiency, reporting capabilities, data quality, and user adoption of Prospect Management practices.

· Collaborates with Advancement Services, Research, Development, and Information Technology teams on data and reporting initiatives.

· Supports special projects related to fundraising analytics, campaign planning, prospect identification, and strategic portfolio management.

· Provides analytical support for divisional initiatives and leadership requests.

Prospect Management Program Support

· Supports the implementation and administration of Prospect Management policies, procedures, and best practices.

· Assists with training materials, documentation, and communication efforts related to Prospect Management processes and reporting.

· Maintains knowledge of fundraising trends, prospect development methodologies, advancement analytics, and industry best practices.

· Upholds the highest standards of confidentiality, professionalism, and ethical conduct in accordance with University policies and applicable professional standards.

· Performs other duties as assigned.

Travel

This is a fully remote position with scheduled travel to the Tampa campus required. Required travel includes approximately five Division-wide events per year, with each trip typically lasting two to three days. During the first year of employment, the position also requires attendance at new hire orientation on the Tampa campus, which is a one-time, week-long requirement of approximately five days. Travel expenses are covered by the USF Foundation.

This position requires a Bachelor’s degree with 2 years of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis. Experience working in higher education, nonprofit fundraising, Advancement Services, prospect development, prospect management, or prospect research is preferred.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.