Publishing Assistant

Company Description Five AM is a multi-disciplinary independent music company that began as a production studio in Aotearoa (New Zealand) in 2017 and now operates across record label services, distribution, publishing, touring, sync, and creative production. Based in Auckland and working globally, the company supports over 700 artists and collaborators with structure, strategy, and execution for music releases, live projects, and commercial opportunities. Its work spans recorded music, touring, publishing administration, sync, and visual creative, including music videos and campaign content. Five AM also functions as a creative agency, developing visual identities and content-led campaigns that align with each release. The company has grown into one of the largest independent, privately owned music services businesses in the Oceanic region, guided by long-term thinking, artist-first principles, and a strong focus on quality.

Role Description The Publishing Assistant is a contract role that supports Five AM’s publishing operations, working in a hybrid arrangement based in Auckland, New Zealand with some work from home flexibility. Day-to-day responsibilities include assisting with catalog management, data entry, and maintaining accurate records for songs, writers, and collaborators across internal systems and external platforms. The role involves coordinating administrative tasks related to royalty reporting, licensing, and publishing administration, as well as supporting the publishing team with scheduling, documentation, and communication with artists and partners. The Publishing Assistant will help prepare and review publishing-related materials, track deadlines, conduct research on rights and industry trends, and ensure timely follow-up on publishing inquiries.

Qualifications

• Candidates should possess strong Communication skills to interact professionally with artists, partners, and internal teams.
• Candidates should possess Administrative Assistance skills, including organization, scheduling, record-keeping, and document management.
• Candidates should possess Research skills to gather and verify information related to catalog data, rights, and industry developments.
• Candidates should possess Text Editing skills to review and refine contracts, metadata, and publishing documentation.
• Candidates should possess Publishing knowledge or experience, particularly in music publishing, rights management, or royalty administration.
• Additional beneficial qualifications include familiarity with music industry workflows, proficiency with spreadsheets and database tools, attention to detail, and the ability to manage multiple deadlines.
• Experience in a creative, media, or entertainment environment and an interest in supporting artists and music projects are advantageous.