YOU ARE // a detail-oriented, highly organized operations professional who thrives in a fast-paced environment and takes pride in keeping projects, purchasing, and billing running seamlessly. You're proactive, resourceful, and collaborative, with a knack for solving problems, managing multiple priorities, and ensuring every detail is executed with accuracy and care.
WE ARE // Pure Salt Interiors is a full-service interior design studio and e-commerce shoppe based in Newport Beach, CA. We create inspired spaces, products, and experiences that encourage people to live deeply in each moment through fresh, functional, family-friendly design. We first opened our doors in 2016, but have since evolved into a national lifestyle brand.
PURPOSE // The Purchasing/Billing Coordinator will be responsible for managing the procurement of materials and furnishings, monitoring shipments, and ensuring timely billing for all interior design projects. This role will work closely with designers, vendors, and clients to ensure purchases are processed accurately and the financial processes are efficiently handled. Additionally, the Purchasing/Billing Coordinator will assist with e-commerce orders, ensuring that drop-ship POs are placed and tracked effectively.
OUTLINE // The Purchasing/Billing Coordinator role is a full-time, remote, exempt position. This position will report directly to the Sr. Accountant, and the compensation range for this position starts at $50,000/annually.
DUTIES + RESPONSIBILITIES //
Design & Purchasing:
- Coordinate and manage the purchasing of furniture, materials, and decor for interior design projects.
- Monitor the purchasing inbox for shipments and resolve any issues once POs are placed.
- Mark POs as "Shipped" in NetSuite and input tracking information, ensuring the PO and invoices are reconciled simultaneously.
- Input all vendor bills into NetSuite and submit them for approval to the Acct/Finance Team, ensuring timely recognition of revenue and closing of POs to complete the end-to-end accounting process.
- Collaborate with designers to verify exact product requirements when orders are in question.
E-Commerce & Drop-Ship Management:
- Place drop-ship POs as required
- Mark Vendor Acknowledgments on POs and input Vendor reference numbers for confirmation.
- Input estimated ship dates on POs, allowing for visibility on any potential exceptions.
- Monitor the purchasing inbox for shipments and resolve any issues once drop-ship POs are placed.
- Mark POs as "Shipped" in NetSuite and input tracking information to complete the sales order and invoice process.
- Ensure drop-ship items are fulfilled quickly and efficiently, streamlining the accounting process, and allowing for timely reconciliation by the Accountant.
Billing & Invoicing:
- Prepare and send invoices to clients based on project milestones and completed work.
- Ensure all invoices are accurate and aligned with agreed terms, following up as necessary on any outstanding payments.
- Maintain accurate billing records and update project budgets to reflect costs, including purchasing and labor.
- Assist with tracking and reconciling project costs to ensure profitability.
Administrative Support:
- Maintain accurate records of all purchases and transactions, ensuring proper documentation is filed.
- Work with the team to ensure timely and accurate reporting of project budgets and financial status.
- Provide general support for the design team and assist with administrative tasks as needed.
- Training and knowledge are shared as opportunities arise.
Other Duties:
- Support evolving business needs and company priorities.
- Adapt quickly to new responsibilities and contribute positively to team culture.
REQUIRED SKILLS //
- Detail-oriented and organized.
- Must have the ability to multitask.
- Curious, self-motivated, team player with an entrepreneurial spirit
- Able to effectively use common office equipment.
- Creative and critical thinker
- Knowledge of GSuite Software Products, Houzz Pro, NetSuite (or comparable ERP), etc.
- Open to feedback, and the ability to apply notes for improvement.
EDUCATION + EXPERIENCE //
- Associate or Bachelor’s degree, preferred
- 1-2 years of experience in purchasing, billing, or project coordination.
- 1-2 years of experience in a professional and fast-paced business setting.
- Experience preferably in an interior design or related field.
PERKS + BENEFITS //
- Competitive Compensation Rate
- Full Health Benefits packages, with competitive rates and low employee premiums
- Access to Proprietary Design Learning Courses
- Generous 401(k) company match
- Paid Time Off Plan
- Parental Leave Plan
- Employee Discounts on proprietary and third-party collections, and more!
***Interested candidates should send their current resume and portfolio to [email protected] for further consideration***