Qualifications & Skills High school diploma or equivalent (previous administrati

Description About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative and operational support to our executive leadership team. In this role, you will serve as a critical gatekeeper and strategic partner, managing complex schedules, streamlining communications, and ensuring daily operations run seamlessly. The ideal candidate thrives in a fast-paced environment, possesses exceptional problem-solving skills, and maintains the highest level of confidentiality. Key Responsibilities Calendar & Schedule Management: Strategically manage complex corporate calendars, coordinate high-level meetings, and resolve scheduling conflicts proactively. Communication & Liaison: Serve as the primary point of contact for internal and external stakeholders; draft, proofread, and manage confidential correspondence and executive memos. Meeting & Event Coordination: Organize leadership meetings, prepare agendas, record accurate meeting minutes, and track follow-up action items. Project & Task Tracking: Monitor ongoing administrative projects, manage executive expense reports, and ensure leadership deadlines are consistently met. Information Management: Maintain secure, organized digital filing systems and handle sensitive corporate information with ultimate discretion. Requirements Proven experience as an Executive Assistant, Assistant Practice Manager, or similar senior administrative role. Exceptional written and verbal communication skills, with a strong emphasis on professional etiquette. Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and task management tools. Outstanding organizational and time-management skills, with a proven ability to prioritize tasks independently. Strong problem-solving abilities and a calm demeanor under tight deadlines or changing priorities. Absolute integrity and experience handling highly confidential corporate or medical data. Benefits Competitive starting pay of $18.00/hour * Paid Time Off (PTO) and holiday pay Comprehensive health and dental perks A supportive, professional office culture with direct mentorship from practice leadership Opportunities for career advancement and professional development Requirements Proven experience as an Executive Assistant, Assistant Practice Manager, or similar senior administrative role. Exceptional written and verbal communication skills, with a strong emphasis on professional etiquette. Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and task management tools. Outstanding organizational and time-management skills, with a proven ability to prioritize tasks independently. Strong problem-solving abilities and a calm demeanor under tight deadlines or changing priorities. Absolute integrity and experience handling highly confidential corporate or medical data. Benefits Competitive starting pay of $18.00/hour * Paid Time Off (PTO) and holiday pay Comprehensive health and dental perks A supportive, professional office culture with direct mentorship from practice leadership Opportunities for career advancement and professional development