QuickBooks Bookkeeper / Billing Specialist

QuickBooks Bookkeeper – Packaging Industry

Location: Remote – South Africa
Working Hours: Monday to Friday, US Business Hours
Employment Type: Full-Time
Industry: Packaging / Manufacturing / Distribution

About the Role

Our US-based client in the packaging industry is seeking an experienced QuickBooks Bookkeeper to manage day-to-day financial transactions, maintain accurate accounting records, and support the financial operations of the business.

The ideal candidate will have strong QuickBooks experience and a solid understanding of bookkeeping within a product-based, manufacturing, wholesale, or distribution environment. Experience working with inventory, supplier invoices, customer payments, and cost tracking will be highly advantageous.

This role requires someone who is organised, detail-oriented, and comfortable managing multiple financial responsibilities while ensuring accuracy and maintaining up-to-date financial records.

Key Responsibilities

Bookkeeping and Financial Management

• Maintain accurate financial records using QuickBooks Online or QuickBooks Desktop.
• Record daily financial transactions, including sales, purchases, expenses, and journal entries.
• Reconcile bank accounts, credit cards, and other financial accounts.
• Maintain the general ledger and ensure transactions are allocated to the correct accounts.
• Monitor accounts payable and accounts receivable.
• Process supplier invoices, customer invoices, payments, and receipts.
• Follow up on outstanding customer payments and assist with collections where necessary.
• Prepare monthly financial reports and assist with month-end closing procedures.

Packaging, Inventory and Cost Tracking

• Assist with recording and reconciling inventory-related transactions.
• Track purchases of packaging materials, raw materials, and finished goods where applicable.
• Assist with monitoring supplier costs, product costs, and operating expenses.
• Reconcile supplier statements and investigate discrepancies in invoices or purchase orders.
• Support accurate recording of inventory purchases, stock movements, and cost of goods sold.
• Assist with tracking freight, shipping, and other distribution-related expenses.
• Work with internal teams to resolve discrepancies between invoices, purchase orders, and deliveries.

Reporting and Administrative Support

• Generate financial reports, including profit and loss statements, balance sheets, and accounts receivable and payable reports.
• Maintain organised digital financial documentation and supporting records.
• Assist with cash flow monitoring and expense tracking.
• Identify discrepancies and resolve bookkeeping issues promptly.
• Support the preparation of information required by external accountants and tax professionals.
• Ensure financial records are accurate, complete, and maintained in a timely manner.

Requirements

• Proven experience as a Bookkeeper or in a similar accounting role.
• Strong proficiency in QuickBooks Online or QuickBooks Desktop.
• Good understanding of bookkeeping principles and accounting procedures.
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance.
• Strong Excel or Microsoft Office skills.
• Excellent attention to detail and numerical accuracy.
• Ability to manage deadlines, prioritise tasks, and work independently.
• Strong written and verbal communication skills.
• Reliable internet connectivity and a suitable remote working environment.
• Must reside in South Africa.

Advantageous Experience

• Previous bookkeeping experience in the packaging, manufacturing, wholesale, distribution, or e-commerce industries.
• Experience with inventory management and cost of goods sold.
• Familiarity with purchase orders, supplier invoices, freight costs, and stock reconciliation.
• Experience working with US-based businesses and US accounting practices.
• Knowledge of sales tax transactions and reporting requirements in the US.
• Experience with inventory or order management systems integrated with QuickBooks.

Ideal Candidate Profile

The ideal candidate is a hands-on bookkeeper who understands the financial processes behind a product-based business. They should be comfortable managing daily bookkeeping activities while paying close attention to supplier costs, inventory-related transactions, customer payments, and financial reporting.

A proactive approach to problem-solving, strong organisational skills, and the ability to work independently in a remote environment are essential.

Please note: Direct packaging industry experience is preferred but not essential for candidates with strong QuickBooks experience and a background in manufacturing, wholesale, or distribution.