Regulatory Data Management Specialist ( Veeva RIM)

Smartedge’s Client is looking for an individual to help with their Specialist (Data Support End User Expert – Veeva RIM) / Sr. Specialist (Data Support End User Expert – Veeva RIM) _ Contract _ EU (Remote))

Job Details:

Role : 1

Role: Specialist (Data Support End User Expert – Veeva RIM)

Role Location: EU (Remote)

Role Type : Contract

Job description:

The Specialist, Data Support End User Expert, is responsible for maintaining, governing, and ensuring the quality of regulatory information and data across global regulatory systems. The role supports regulatory submissions, compliance activities, data integrity, and process optimization by managing regulatory data throughout the product lifecycle.

Support Veeva Active Dossier Management by performing:

· Dossier Lifecycle Oversight: Maintain a holistic, cross-market view of current, submitted, and superseded product documents using Veeva Vault Active Dossier.

· Data & Process Automation: Oversee automated generation and calculation of dossier records linked to regional submissions, global content plans, and health authority interactions

· Configuration & Maintenance: Manage Active Dossier templates, object lifecycles, and country-level generation rules within Veeva Vault.

· Cross-Functional Support: Partner with regulatory authors, CMC teams, and submission managers to verify traceability and resolve document-type discrepancies.

· Audit & Compliance Readiness: Ensure accurate tracking of local-language translations, source files, and status history across various international markets.

Key Responsibilities:

· Maintain and update regulatory data in company databases and regulatory information management systems (RIMS).

· Ensure accuracy, completeness, consistency, and compliance of regulatory data.

· Support preparation and tracking of regulatory submissions, approvals, renewals, variations, and registrations.

· Perform data quality reviews and reconciliation activities across multiple systems.

· Collaborate with Regulatory Affairs, Clinical, Quality, Manufacturing, and IT teams to ensure alignment of regulatory data.

· Develop and maintain regulatory data standards, workflows, and documentation.

· Generate regulatory reports, metrics, and dashboards for stakeholders.

· Support inspections, audits, and regulatory compliance activities.

· Identify opportunities for process improvements and automation.

· Provide user support and training related to regulatory data systems and processes.

Required Skills & Experience:

· Bachelor's degree in Life Sciences, Pharmacy, Biotechnology, Chemistry, or a related field.

· Experience in Regulatory Affairs, Regulatory Operations, Regulatory Data Management, or a related area.

· Knowledge of global regulatory requirements and submission processes.

· Experience with Regulatory Information Management Systems (RIMS), document management systems, or similar platforms.

· Strong analytical and data management skills.

· Excellent attention to detail and organizational abilities.

· Proficiency in Microsoft Office applications, particularly Excel.

Key Requirements:

· Experience in the pharmaceutical, biotechnology, or medical device industry.

· Knowledge of IDMP, xEVMPD, SPL, eCTD, or other regulatory data standards.

· Familiarity with data governance and master data management principles.

· Experience with reporting and data visualization tools.

2. Role: Sr. Specialist (Data Support End User Expert – Veeva RIM)

Role Location: EU (Remote)

Role Type : Contract

Job description:

The Sr. Specialist, Data Support End User Expert, is responsible for overseeing global regulatory master data management operations, ensuring data quality, compliance, and adherence to MDM standards within RIM systems. The role leads and supports the data management team, drives process improvements, manages client relationships and governance activities, and develops reporting metrics to ensure timely, accurate, and high-quality service delivery. Leveraging expertise in Regulatory Affairs systems, data governance, reporting, and Six Sigma methodologies, the individual enables operational excellence and continuous improvement across regulatory data management processes.

Support Veeva Active Dossier Management by performing:

· Dossier Lifecycle Oversight: Maintain a holistic, cross-market view of current, submitted, and superseded product documents using Veeva Vault Active Dossier.

· Data & Process Automation: Oversee automated generation and calculation of dossier records linked to regional submissions, global content plans, and health authority interactions

· Configuration & Maintenance: Manage Active Dossier templates, object lifecycles, and country-level generation rules within Veeva Vault.

· Cross-Functional Support: Partner with regulatory authors, CMC teams, and submission managers to verify traceability and resolve document-type discrepancies.

· Audit & Compliance Readiness: Ensure accurate tracking of local-language translations, source files, and status history across various international markets.

Key Responsibilities:

· Responsible for guiding the entry, updating, maintenance, and archival of data entry/correction requests from RIM system users globally

· Helps establish MDM standards to enable the transfer of information from data entry request forms into the established systems

· Ensures sustained data quality

· Acts as the liaison to client management for all process-related items

· Escalates issues and concerns from team members

· Conveys feedback from the client to team members

· Responsible for establishing and providing oversight to the data management team, ensuring that:

· Team members are trained appropriately and understand their roles

· Service levels are met

· All deliverables are produced according to the process and within the agreed timelines

· Assist in identifying process improvement areas

· Participates in governance meetings with the client regularly

Works with the client to develop a clear and detailed plan for reporting metrics

Required Skills & Experience:

· Experience in developing and maintaining master data management standards for regulatory systems

· Ability to handle transactions in line with the established procedures and policies

· Ability to handle project operations

· Ability to protect confidential information

· Strong capacity to work within deadlines

· Ability to perform the assigned tasks swiftly and accurately

· Detail oriented

· Outstanding skills in customer service delivery

· Demonstrated problem-solving skills

· Proven experience in analyzing information in support of data management activities

· Managing processes and ensuring staff compliance

· Experience in Six Sigma methodology

· Experience in supporting and working with tools and systems used in the Regulatory Affairs environment

· Developing standards

· Reporting skills

· Expertise in regulatory and data reporting systems and MS Excel

Key Requirements:

· Experience in pharmaceutical, biotechnology, or medical device organizations operating globally. Bachelor’s degree required.

· Experience leading data governance, master data management, process improvement, or transformation initiatives.

· Familiarity with reporting, analytics, and data visualization tools.

If this sounds like a role you would be interested in or if you know someone in this field.

Connect with me or email me at divya.d@smartedgesolutions.co.uk

Alternatively, you can call me on Tel:+44(0)2035002387