Remote - Remote - Executive Assistant to Principal (Real Estate) – U.S. Visa Required

We are seeking a highly organized, proactive, and high-trust Executive Assistant to support a fast-paced Principal in a real estate investment company focused on land acquisitions, select commercial projects, and owner-financed transactions.

This is not a traditional administrative role. You will act as a true force multiplier—protecting the Principal’s time, driving execution, and ensuring that deals and priorities move forward without friction. This role is ideal for someone who thrives in high-performance environments, loves structure, and takes ownership without needing constant direction.

What Success Looks Like

• The Principal’s calendar is protected and optimized around high-value work
• Deals progress efficiently from pipeline to closing
• All tasks, deadlines, and follow-ups are tracked and executed
• Information and documents are clean, organized, and instantly accessible
• Meetings are productive, with clear action items and accountability

Key Responsibilities

Executive Support & Communication

• Own complex calendar management, scheduling, and confirmations
• Manage high-volume inbox and communications (email, text, calls)
• Draft and proofread emails, memos, and internal communications
• Prepare meeting briefs, agendas, and track follow-up actions

Deal & Transaction Coordination

• Maintain and manage real estate deal pipeline (land, commercial, owner-finance)
• Coordinate due diligence, documentation, and closing processes
• Liaise with brokers, title/escrow, attorneys, lenders, and vendors
• Organize deal files and data rooms with strong version control
• Track key contract dates and deliverables from LOI to closing

Operations & Organization

• Build and maintain structured digital filing systems
• Track deadlines, deliverables, and priorities across projects
• Create SOPs, templates, and checklists to improve efficiency
• Assist with invoice coordination and vendor documentation

EOS & Business Rhythm Support

• Support Level 10 meetings, notes, and action tracking
• Help manage priorities, Rocks, and weekly reporting
• Ensure accountability and follow-through on key initiatives

Travel & Logistics Coordination

• Coordinate multi-state travel, accommodations, and logistics
• Be available to travel on request with minimal notice
• Ensure environments (homes, hotels, offices) are fully prepared
• Manage complex scheduling scenarios with zero margin for error

Required Qualifications

• Valid U.S. travel visa and availability to travel on request with minimal notice
• 3+ years supporting a senior executive (EA, Operations Assistant, or Chief of Staff-type support)
• Strong organization and follow-through; ability to manage multiple deadlines
• Excellent written communication and professional judgment
• High discretion in handling sensitive financial and legal information
• Proficiency with spreadsheets, calendars, and document tools (Google Workspace or Microsoft 365, PDF editing)
• You must live near the US border

Preferred Qualifications

• Experience with real estate transactions (land, commercial, title/escrow, due diligence, closings)
• Experience supporting a fast-moving founder or owner
• Familiarity with seller financing or loan servicing coordination
• Experience with tools such as Airtable, Asana, Monday.com, Notion, or CRM systems

Salary & Schedule

• FT: Monday to Friday, 8 am - 6 pm PST
• Pay rate: The rate starts at $20 USD per hour