Research Assistant, CBMI

POSITION PURPOSE

The Research Assistant I provides various types of support for research studies as determined by research protocols.

This position is a hybrid position with at least (1) day of onsite activity based on business needs.

JOB KNOWLEDGE

Job knowledge focuses on the understanding and skills one needs in order to perform well in this role. It also focuses on the expectation to continually refine and improve the required skills by seeking out internal and external learning opportunities.

Related expectations include:

• Is aware of basic concepts, practices, and procedures in:

  • Office and administration procedures

  • Standard office equipment software applications

  • Arranging schedule to maximize efficiency and meet deadlines

  • Data privacy practices and laws

  • Working with the public (customers, patients, co-professionals)

  • Quantitative and qualitative interviews

  • Maintaining files and important documentation

  • Consistently following study protocol

  • Human Subjects Certification required.

• Familiarity with the following preferred
  • Experience or demonstrated expertise in agentic AI systems, including AI/LLM-based agents and multi-agent workflows, as well as graph-based methods, such as graph neural networks (GNNs) or knowledge graphs
  • Hands-on experience working with electronic health record (EHR) data, machine learning (ML), and modern AI methods
  • Strong programming skills (e.g., Python), experience with data analysis and model development, and the ability to work independently in a collaborative research environment are expected.

PERFORMANCE AUTONOMY

The performance autonomy competency focuses on the level of independence one has when performing the work. Time-management skills are also a factor in this competency.

• Successfully completes all training for precise delivery of study subject assessments (including but not limited to: neuropsychological battery, mini mental status exam, geriatric depression scale)

• Reviews paper or electronic medical records to determine eligibility of patient for study.

• Works with clinic staff to determine optimal time for approaching subjects.

• Recruits patients marketing the benefits of the study, obtaining informed consent, completing all necessary documentation, and conducting final screening.

• Provides education to patient regarding trial participation including information regarding incentives.

• Documents subject feedback and reports back to study team.

• Travels to subject’s homes to perform interviews and complete assessments.

• Arranges transportation and parking for subjects.

• Completes electronic entry of study data in a timely and accurate manner and participates in quality audits.

• Securely maintains study files in an organized manner.

• Ensures availability of supplies and equipment and initiates purchases as necessary to meet the needs of the study

• Participates and provides input to study quality improvement and progress meetings to continuously improve study processes, efficiency, security and compliance.

DECISION MAKING

The decision-making competency focuses on how much one is expected to make decisions when performing the work. It is directly aligned with the performance autonomy competency.

Related responsibilities include:

• Makes day to day decisions within standard guidelines

• Anticipates needs of study assignments

• Seeks guidance on deviations from assigned work tasks, guidelines or processes

• Informs supervisor of deviations from IRB approved study protocol

CREATIVITY

The creativity competency focuses on the amount of design, development, and problem-solving creativity expected in the role.

Related responsibilities include:

• Uses creativity to develop efficient subject recruitment process.

• Offers suggestions to improve guidelines, processes and standards.

TEAMWORK AND MANAGEMENT

The teamwork and management competency focuses on the interaction and collaboration between team members. It also focuses on the ability to manage people and projects. Inherit in this competency is the ability to communicate orally and in writing and to improve communication skills as time and experience progress.

Related responsibilities include:

• Provides cross-coverage support to other research projects

• Attends staff meetings and in-service training as required

• Performs all tasks to company standards with limited direct supervision

• Performs miscellaneous tasks as assigned by the supervisor and actively seeks additional tasks as time permits

• Seeks input and feedback from team members to improve individual work activities

• Handles sensitive situations with demonstrated poise, tact, and diplomacy

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

• High school diploma is required. Some college preferred.

• One year successful work experience with same employer.

• Some prior knowledge of medical terminology and/or research experience preferred.

• Ability to handle multiple tasks simultaneously.

LANGUAGE SKILLS

• Ability to interact and verbally communicate with a variety of employees, hospital staff, and hospital patients.

• Ability to write simple reports and operational correspondence.

• Ability to read and follow general policies, procedures, and study protocols.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions.

TECHNICAL/COMPUTER SKILLS

• Proficient computer skills, including working knowledge of Microsoft Word, Microsoft Excel, and

  e-mail systems.

PREFERRED SKILLS and ABILITIES

• Knowledge of medical terminology.

• Experience in a medical setting.

• Experience in medical/health-related research.

• Experience with research and citing literature.

• Ability to handle multiple tasks simultaneously.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This position requires the physical ability to work 40 hours per week including the flexibility to work overtime to meet deadlines.

• This position requires the ability to sit and/or stand for extended periods of time.

• This position requires the manual dexterity to operate a keyboard and pointing device.

• This position requires the ability to travel around campus or to outside meetings as necessary.

• This position requires the ability to perform focused work with close attention to detail.

• This position requires good speaking and listening skills.

• This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds).

• This position requires successful completion of a TB screen.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This work takes place in an office environment, hospital environment, subject homes, and various community partner locations for meetings, interactions with subjects, and training purposes.

• This work is sometimes fast-paced and deadline-oriented and requires a flexible work schedule.

• Use of business office equipment, machinery, and moving objects is necessary.

• Use of a computer and other office equipment is necessary.

• This position requires working as a team member and also independently.

• This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence.

BENEFITS OF WORKING HERE

• Work with a variety of diverse professionals in the healthcare industry

• Free parking

• Paid holidays, vacation, and sick time

• Group Life and Voluntary Term Life insurance

• Long-term and Short-term Disability plans

• Employee Assistance Program (EAP)

• Flexible Spending Account (FSA)

• 403b Retirement Plan with gracious employer contributions

• Fitness program

• Pet insurance

• Qualified employer for loan forgiveness

Please note sponsorship and/or relocation are not available for this position.

REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION