RFP / Proposal Writer (for Marketing services)

RFP / Proposal Writer for US Public Relations firm

A well established and award-winning US public relations firm is seeking a remote RFP / Proposal Writer in South Africa to join their team. The company specializes in the education sector; this role will primarily be tasked with crafting RFPs for US universities and colleges related to marketing services.

You can apply here on LinkedIn, but all applicants are required to also email a quick 30-45 second video introducing yourself to jobs@leaptalentco.com with the subject line of the job title in order to be considered for this role.

***Note: AI usage as a brainstorming tool is great, but all final proposals in this role must be human-written!

Company size: +/-15 people

Time zone: Central Time, USA (CDT)

Pay: $1200 - $1800 USD/month, depending on experience/qualifications

Type: Ind. Contractor. Initial 3-month engagement w/opportunity for long-term work.

Shift: Availability for meetings and interviews with internal staff on US CST time zone.

Primary Responsibilities:

• Search for and review RFPs and RFQs for marketing services from universities, school districts, municipalities, and other organizations to understand requirements, evaluation criteria, and key messaging opportunities.
• Draft customized, compelling responses to individual RFP questions and sections rather than relying on generic or boilerplate content. Balance technical information, data, and company capabilities with marketing-oriented writing appropriate for senior-level decision makers.
• Research prospective clients and organizations to understand their goals, priorities, audiences, and communication needs.
• Interview internal subject matter experts to gather information, examples, statistics, and supporting details needed for proposals.
• Use AI tools when appropriate to assist with research and organization, while ensuring final writing is thoughtful, customized, and human-written.
• Create a library of standard responses to common RFP/RFQ questions to gain efficiencies in the solicitation process.

Key Qualifications & Skills:

• Excellent written English with strong grammar, editing, and storytelling skills.
• Background and/or education in writing. Ability to turn complex or technical information into clear, persuasive narrative with accurate, credible data points.
• Preferred previous experience writing RFPs, proposals, technical content, and/or marketing content, ideally related to universities, government organizations, or school districts in the US.
• Strong research skills and ability to quickly learn about unfamiliar organizations, industries, and topics.
• Strong attention to detail and ability to follow detailed RFP instructions and manage multiple RFP deadlines as they arise.