Sales & Marketing Assistant (Part-Time)

Who We Are

With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.

Action Property Management seeks a Part-time Sales & Marketing Assistant for our Corporate Office located in Irvine, CA.

Job Summary

The Sales & Marketing Assistant supports Action’s business development and marketing efforts through prospect research, email outreach preparation, content organization, and project coordination. This part-time role is well suited to someone who enjoys independent, detail-oriented work and can keep several ongoing projects organized.

Compensation: $22 per hour

Schedule: Varies; up to 20 hours per week.

Business Development Research & Outreach

Research prospective community associations in the regions Action serves, identify appropriate contacts, and organize outreach lists in ActiveCampaign.

Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online.

Research general manager contacts for potential Action Financial Services outreach.

Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity.

Draft tailored email messaging for prospect segments, including new developments, new leads, previously contacted leads, and associations affected by acquisitions.

Help develop an RFP guidebook and AI-assisted reference materials so New Business Development managers can respond more efficiently to lengthy RFPs.

Marketing & Content Support

Coordinate the review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback that requires a response.

Keep marketing materials current as associations are added or transition out of Action’s portfolio.

Organize and maintain the internal content library for Action’s 350+ associations.

Audit more than 1,000 website photography assets and document their source and copyright information.

Assist with light content creation and video editing.

Track and manage podcast accreditation certificates.

Coordinate the design, ordering, inventory, and distribution of branded giveaway items.

High school diploma or equivalent required. A college degree in marketing, communications, business, or a related field is preferred. Current college students are encouraged to apply.

Must be able to successfully pass a background check and drug screen

Strong research, organization, and data-entry skills, with close attention to detail.

Clear, professional writing skills and the ability to adapt messaging for different audiences.

Ability to manage recurring tasks and longer-term projects independently.

Comfort working with spreadsheets, shared content libraries, and email marketing platforms; ActiveCampaign experience is a plus.

Familiarity with AI tools for research or drafting, with the judgment to verify information before use.

Experience in marketing, sales support, business development, or the community association industry is helpful.

Prolonged periods sitting at a desk and working on a computer.

Capable of lifting up to 25 pounds as needed.