Scheduler / Coordinator

Role Description The Scheduler / Coordinator at Van der Valk Hotel Woerden is responsible for organizing and maintaining daily schedules for meetings, events, and internal activities. This part-time remote role includes coordinating reservations and bookings, confirming details with guests and internal teams, and updating calendars and planning systems. The Scheduler / Coordinator communicates with departments such as front office, events, and housekeeping to ensure accurate information flow and smooth operations. The role also involves handling email and phone inquiries, preparing simple planning reports, and supporting the team with administrative tasks related to scheduling and coordination.
Qualifications

• Ability to manage calendars, schedules, and reservations accurately, with strong organizational and time-management skills.
• Strong communication skills in written and spoken English, with the ability to interact clearly and professionally with guests and colleagues.
• Comfort using digital tools such as hotel reservation systems, calendar applications, and basic office software (e.g., email, spreadsheets, and document editors).
• Attention to detail and reliability in following procedures, documenting changes, and maintaining up-to-date records.
• Proactive, service-oriented mindset with the ability to work independently and remotely, while collaborating effectively with a distributed team.
• Previous experience in hospitality, scheduling, coordination, or administrative support is an advantage.
• Availability to work part time, including occasional early or late hours based on business needs.