Senior Accounts Administrator

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Under the direction of the immediate supervisor, administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit. Major Duties and Responsibilities: Reviews, verifies and processes vendor reconciliation statements, invoices and credits Investigates and resolves problems Ensures all adjusting accounting transactions are processed for the purpose of maintaining up-to-date reconciliations Acts as resource person for the community and clients and is the main contact to resolve all vendor statement issues/discrepancies Ensures accuracy and compliance with government and tax laws, including commodity taxes; as well as accounting and procedures Maintains up-to-date knowledge of these matters and gives explanations to vendors, clients, community and auditors Verifies the completeness and accuracy of vendor statements Prepares schedules, reports and financial statements Supplies information and documentation to auditors Performs various administrative and clerical tasks according to the needs of the unit Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons including external vendors Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier and various software such as Crystal Reports and complex Excel spreadsheets The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. Other Qualifying Skills and/or Abilities: Knowledge of accounting principles. Ability to understand University accounting principles, including but not limited to, reservations, encumbrances, liquidations, actuals. Demonstrated organizational skills and ability to multi-task. Accuracy and attention to detail. Ability to clearly transmit and receive information. Must be client-focused and service-oriented. Demonstrated ability to work in a PC environment, including extensive knowledge of Banner, Crystal and Excel. Ability to use and manipulate complex Excel spreadsheets. (i.e., subtotals, filters, vlookups, pivot tables, etc.). Must be quick, efficient and organized. Must be able to correlate and understand the entire procurement to pay cycle. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4 . For a definition of our language proficiency levels, please click here . Minimum Education and Experience: DEP - Business Administration 4 Years Related Experience / Hourly Salary: (MUNACA Level F) $29.42 - $36.46 Hours per Week: 33.75 (Full time) Supervisor: Accounts Payable Manager Position End Date (If applicable): Deadline to Apply: 2026-09-23 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .