Senior Biological Sample Management Specialist

🏗 We're Hiring: Senior Biological Sample Management Specialist

📍 Location: United Arab Emirates (Remote)

🕒 Employment Type: Full-Time

💼 Experience Level: Mid-Level to Senior

🌐 Work Arrangement: Remote, subject to laboratory and sample-handling requirements

About Us

We are committed to operational excellence, quality assurance, regulatory compliance, and responsible management of sensitive materials. Our teams collaborate across Quality, Operations, Procurement, Compliance, and Project Management to maintain reliable processes, secure documentation, and high standards of safety and accountability.

The Role

We are seeking an experienced Senior Biological Sample Management Specialist to oversee the receipt, identification, tracking, storage, handling, and disposition of biological samples. The successful candidate will maintain sample integrity, ensure traceability, manage inventory systems, and support compliance with applicable biosafety, quality, and data protection requirements.

Key Responsibilities

• Manage the end-to-end lifecycle of biological samples, from receipt and registration through storage, transfer, and authorized disposal.
• Establish and maintain sample identification, labeling, tracking, and chain-of-custody procedures.
• Oversee sample inventory systems, databases, storage locations, and associated documentation.
• Ensure appropriate storage conditions, including temperature monitoring and environmental controls.
• Monitor sample integrity, stability, expiration dates, and storage requirements.
• Coordinate sample collection, packaging, transportation, and transfers with authorized laboratories and service providers.
• Maintain accurate records of sample receipt, handling, processing, access, movement, and disposition.
• Implement procedures for sample reconciliation, discrepancy investigation, and inventory verification.
• Ensure biological materials are handled in accordance with approved biosafety procedures and risk assessments.
• Monitor equipment performance, including refrigerators, freezers, and temperature-monitoring systems, and coordinate maintenance or calibration.
• Investigate temperature excursions, labeling errors, sample damage, contamination concerns, and other deviations.
• Support corrective and preventive actions (CAPA) and continuous improvement initiatives.
• Maintain compliance with applicable quality standards, laboratory procedures, and relevant UAE requirements.
• Coordinate with laboratory personnel, Quality Assurance, Procurement, logistics providers, and other stakeholders.
• Support audits, inspections, and quality assessments by preparing complete and traceable documentation.
• Ensure appropriate access controls and confidentiality for sensitive sample-related and associated personal data.
• Train relevant personnel in sample handling, documentation, inventory management, and biosafety procedures.
• Prepare reports on sample inventory, storage conditions, deviations, and operational performance.

Qualifications and Experience

• Bachelor's degree in Biology, Biotechnology, Biomedical Science, Laboratory Science, Life Sciences, or a related discipline.
• Relevant experience in biological sample management, laboratory operations, biobanking, or specimen logistics.
• Strong understanding of sample traceability, chain of custody, inventory management, and storage requirements.
• Familiarity with laboratory information management systems (LIMS) and electronic sample tracking tools.
• Knowledge of biosafety, quality management, and biological material transportation requirements.
• Experience with deviation investigations, documentation controls, and audit preparation.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle sensitive biological materials and confidential information responsibly.

Preferred Certifications

• Good Clinical Practice (GCP) training, where relevant.
• Good Laboratory Practice (GLP) training.
• ISO 20387 biobanking or related quality management training.
• Relevant biosafety or laboratory quality certifications.
• Dangerous goods shipping training for biological materials, where applicable.

Key Performance Indicators (KPIs)

• Accuracy and completeness of sample inventory records.
• Compliance with storage conditions and sample handling procedures.
• Traceability and completeness of chain-of-custody documentation.
• Timeliness of sample processing, transfers, and reconciliation.
• Reduction in sample loss, labeling errors, and handling deviations.
• Timely closure of corrective actions and audit findings.

What We Offer

• Competitive compensation based on qualifications and experience.
• Remote working opportunities where compatible with laboratory and sample-handling responsibilities.
• Professional development and relevant technical training.
• A collaborative environment focused on quality, safety, and operational excellence.
• Opportunities to improve sample management systems and quality processes.

How to Apply

• Interested candidates are invited to submit their updated CV highlighting biological sample management experience, laboratory systems expertise, quality compliance knowledge, and relevant certifications.