Senior Buyer

• Accountable for the effective Purchase Order compilation, evaluation, risk assessment, administration dispute resolution and eventually closing Purchase Orders out, whilst ensuring compliance with the terms and conditions of the Purchase Order.
• Accountable for effective forecasting of the Forecast Cost at Completion, FAC, of Purchase Orders..

• Support the Project Procurement and Contracts Manager on purchasing matters.
• Ensure that procurement objectives and philosophies are met.
• Assisting with preparation and issuing of procurement plan.
• Assisting the Project Procurement and Contracts Manager with preparation of procurement standards, documentation and procedures.
• Evaluation and risk assessment on Purchase Order conditions and tender documentation during the tendering process
• Action all material requisitions raised by Engineering, approved by the Project Manager
• Convert material requisitions into Request for Tender and Issue.
• Receive, open and register tenders.
• Analyse and adjudicating tenders commercially.
• Arrange and participate in negotiations with suppliers.
• Review commercial terms of any vendor offers made for compliance with Company, Client and project specific requirements
• Ensure payment terms of Purchase Orders are in line with project objectives
• Produce commercial evaluation spreadsheets and recommendation for award for Project Manager/Client approval
• Enter commitments made into the Supply Chain control system
• Ensure that suppliers acceptance of orders is received.
• Issuing letters of regret.
• Ensure vendor invoices comply with Order terms and is registered in the Supply Chain system
• Process invoices for payment in accordance with the terms of the Purchase Order.
• Assist with ensuring that payment is made to suppliers.
• Administer all orders made and ensure correspondence records are maintained
• Respond to purchase order queries, prepare and issue amendments as necessary after authorisation.
• Raise back charge notifications as relevant
• Raise penalty for delay notifications as relevant
• Coordinate supplier’s claims against project insurance as appropriate
• Assist Project Manager with the preparation of the Monthly Project Progress Report.
• Ensure that the FAC of the assigned purchase orders are done monthly and reflects all issues known at the time of the forecast
• Ensure Purchase Order documentation comply with Company procedures
• Ensure appropriate approvals are in place prior to any commitments being made behalf of the Company/Client
• Ensure proper and timely order close outs
• Releasing bonds and retentions.
• Assist the Procurement and Contracts Manager in maintaining the Supplier database

Qualifications:

• High School Education
• Appreciation of and participation in team behaviour within the Procurement and Project delivery team environment.
• Must be responsible, accurate and thorough in all areas.
• Thorough knowledge of and hands on experience with computers and associated complex software packages.

Desirable:

• Worked on projects which involve company clients
• Diploma in a related field
• Be able to read a drawing
• Utilize numerical estimation (apply measurement and calculation math’s
• Be able to make decision with market, economic, social and political environments taken into account
• Be able to mentor Junior Buyers and Administrators.
• An understanding of the principles of sustainability as they relate to environmental, social and corporate governance

Knowledge, skills and experience:

• Experience of procurement in the mineral processing plant field
• Be able to work under pressure, work on own initiative.
• High level of numeracy, computer literacy and commercial understanding.
• Good negotiating skills
• Good interpersonal and communication skills for liaising with vendor, client, Project Manager, Project Engineers, Engineering and other internal departments.

Personal attributes:

• Good Communicator
• High Energy
• Team Player
• Ability to prioritize multiple tasks.
• High Level of personal and professional integrity.