Senior Corporate Meeting Planner

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Create Exceptional Experiences for a Global Law Firm

We are seeking a highly organized, creative, and client-focused Conference/Meeting Planner to lead the planning and execution of high-profile in-person, virtual, and hybrid events for a leading global law firm.

This role is ideal for an experienced event professional who thrives in a fast-paced environment, enjoys partnering with senior leaders, and has a passion for delivering seamless, memorable experiences. From executive meetings and client-facing events to large-scale conferences and webinars, you will oversee every stage of the event lifecycle, transforming ideas into polished, impactful experiences.

As a trusted advisor to stakeholders across the firm, you will combine strategic thinking, exceptional project management, and meticulous attention to detail to ensure every event reflects the firm's commitment to excellence.

What You'll Do

• Lead the planning, coordination, and execution of in-person, virtual, and hybrid events from concept through post-event review
• Partner with attorneys, business leaders, clients, and vendors to define event objectives and develop impactful experiences
• Serve as the primary point of contact for event stakeholders, providing strategic guidance and a white-glove service approach
• Manage event budgets, timelines, and resources while ensuring alignment with business objectives
• Source and negotiate with venues, vendors, caterers, transportation providers, and production partners
• Conduct site visits and venue assessments, evaluating event logistics, accessibility, and attendee experience
• Coordinate all event logistics, including room setup, audiovisual requirements, presentation materials, catering, entertainment, transportation, and décor
• Oversee guest management, registration processes, communications, and day-of-event execution
• Manage webinars and virtual events from intake through delivery, including platform setup, stakeholder preparation, rehearsals, and post-event reporting
• Anticipate and proactively resolve issues to ensure flawless execution and an exceptional attendee experience
• Build and maintain strong relationships with preferred vendors, venues, and industry partners
• Mentor and support event coordinators, helping drive consistency and excellence across the event team
• Evaluate event success through feedback, reporting, and lessons learned to continuously improve future programs

What You'll Bring

• 5+ years of event planning experience, preferably within a law firm, professional services firm, or other client-facing corporate environment
• Proven success managing multiple complex events simultaneously while maintaining exceptional attention to detail
• Strong experience coordinating executive-level meetings, conferences, client events, and virtual programs
• Outstanding project management, organizational, and time management skills
• Exceptional written, verbal, and interpersonal communication skills
• Ability to build credibility and influence stakeholders at all levels, including senior executives and external clients
• Strong negotiation and vendor management experience
• Comfort working with event technology, webinar platforms, audiovisual solutions, and collaboration tools
• Ability to remain calm, flexible, and solution-oriented in high-pressure situations
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion
• Collaborative leadership style with experience mentoring or guiding junior team members

Why You'll Love This Role

• High visibility with firm leadership and key client stakeholders
• Opportunity to create memorable experiences that strengthen relationships and elevate the firm's brand
• Exposure to a diverse portfolio of events ranging from executive meetings to large-scale conferences and virtual programs
• Collaborative, fast-paced environment where creativity, innovation, and attention to detail are valued
• Ability to make a direct impact on the firm's client experience and business objectives

Physical Requirements

• Ability to lift and move materials weighing up to 40 pounds
• Ability to transport items using wheeled carts with loads up to 75 pounds
• Ability to stand, walk, bend, kneel, and sit for extended periods as required during event setup and execution

The Compensation for this role is up to 80K annually and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

About Us

Respect

We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability

We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration

We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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