Montessori Thrive is hiring a Professional Administrator to support a small group of Montessori schools with day-to-day operations, communication, enrollment support, and organization.
This is a remote, full-time, long-term role for someone who is highly organized, calm under pressure, strong in written English, and genuinely aligned with Montessori values.
You’ll help school leaders stay organized, keep communication flowing, support enrollment and parent-facing systems, and make sure important details do not fall through the cracks.
This is a great fit for someone who enjoys bringing structure to moving pieces, working behind the scenes, and being the person who keeps things running smoothly.
What you’ll be doing
School operations and admin support
- Manage calendars, follow-ups, forms, and internal workflows
- Keep school information, documents, and systems organized
- Support the day-to-day administrative needs of 3 Montessori schools
- Coordinate with internal team members, designers, writers, and tech support when needed
- Help schools use their CRM, website tools, and communication systems effectively
Communication and community support
- Prepare and send school newsletters
- Maintain parent directories and school calendars
- Support RSVP forms, local event communications, and parent-facing updates
- Make sure communication is clear, consistent, and aligned with each school’s voice
Enrollment and marketing support
- Help identify each school’s ideal prospective parent
- Track inquiries and improve follow-up processes
- Support messaging updates across websites and communication materials
- Coordinate or help create content for newsletters, social media, and events
- Work alongside the internal marketing team on attraction and retention efforts
What matters most in this role
- You are extremely organized
- You follow through
- You catch details others miss
- You are proactive without being chaotic
- You communicate clearly and professionally
- You can manage multiple priorities without dropping the ball
- You bring a calm, solution-oriented attitude to your work
- You respect Montessori philosophy and want to support schools doing meaningful work
Must-haves
- Experience in administration, operations, project coordination, or marketing support
- Strong written and verbal English
- Excellent organization and time management
- Comfort using tools like Google Workspace, calendars, newsletters, CRMs, and similar systems
- Ability to work 9:00 AM to 5:00 PM Central Time
- Reliable internet and a proper remote workspace
- Comfort being on camera for meetings
- Ability to work independently while staying aligned with team processes
- CEFR C1 English level minimum
Nice to have
- Experience working with Montessori schools, independent schools, or education-related organizations
- Familiarity with school communications, parent engagement, or enrollment support
- Experience managing multiple stakeholders in a service-based environment
- Interest in systems, process improvement, and operational efficiency
Who will do well here
This role is ideal for someone who:
- Likes being the person who keeps things moving
- Gets satisfaction from making complex things feel organized
- Notices what needs attention before someone has to ask
- Enjoys supporting others and being reliable
- Wants stable, meaningful remote work with a mission-driven team
Compensation and structure
- Compensation: Starting at $1,500 USD/month (negotiable)
- Schedule: Full-time, remote
- Scope: Support for 3 Montessori schools
- Full training will be provided on Montessori Thrive systems and processes
- Strong performers may grow into more responsibility over time
Growth path
As the company grows, this person could:
- Take on additional schools or scope
- Specialize in enrollment, operations, or community engagement
- Grow into a leadership role inside the team
What success looks like
Performance in this role will be measured mainly on:
- Attention to detail
- Reliability and follow-through
- School satisfaction
- Ability to keep systems organized and moving
- Quality of communication
How to apply
Please follow the instructions carefully. Use this exact subject line when applying: I actually read the instructions
Send the following to [email protected]
- Your resume in PDF format: Lastname.Firstname.PA.pdf
- A PDF of your completed 16Personalities quiz
- A short note on:
- why this role interests you
- why you think you’re a strong fit
Final note
This is not an entry-level “assistant” role for someone who needs constant direction. This is for someone dependable, thoughtful, organized, and mature enough to support multiple schools with care and consistency.
If you care about meaningful work, strong systems, and helping good schools operate well, this could be a very strong fit.