Executive Assistant

We are hiring a full-time Executive Assistant to support the leadership team of a growing investment and business acquisition company. This role is the operational backbone for the team, ensuring calendars, meetings, priorities, and follow-ups are managed with precision. Approximately 70% of your time will support the Growth Partner, with the remaining time supporting the Managing Partner and other leadership initiatives.

This is not a traditional Executive Assistant role. We're looking for someone who takes ownership, protects executive time, and keeps projects moving without constant direction. The ideal candidate is proactive, highly organized, comfortable pushing back when necessary, and constantly looking for ways to improve how the leadership team operates—not just maintain the status quo. Full-time. Fully remote. Must be ENGLISH-SPEAKING.

Schedule: 50+ hours/week. Core hours are 8:00 AM–8:00 PM Eastern, with a daily break from 5:00 PM–7:00 PM Eastern. Weekend on-call availability by text is required for urgent matters.

Salary: $2,000/mo

Key Responsibilities:

• Own and manage the calendars for the Growth Partner and Managing Partner, ensuring priorities are reflected accurately.
• Coordinate meetings involving multiple executives and resolve scheduling conflicts proactively.
• Maintain recurring meeting schedules and ensure standing meetings are always booked in advance.
• Schedule meetings requested by leadership and make calendar adjustments as priorities change.
• Protect executive time by evaluating meeting requests and pushing meetings when appropriate.
• Prepare executives before meetings by confirming objectives, reviewing notes, and ensuring all participants are properly prepared.
• Send reminders before important meetings to confirm attendees have completed required action items.
• Take detailed meeting notes, assign follow-up tasks in ClickUp, and ensure commitments are completed.
• Manage ClickUp by keeping tasks organized, assigning ownership, tracking deadlines, and blocking calendar time for priority work.
• Track executive priorities daily and proactively follow up until work is completed.
• Provide leadership with daily visibility into their highest-priority tasks based on recent meetings and commitments.
• Conduct a daily review of the Managing Partner's email and ClickUp to identify and prioritize key action items.
• Schedule meetings and prepare agendas for leadership calls.
• Follow up with clients to collect outstanding assets such as testimonials, photos, credentials, and required documentation.
• Handle routine client communication and follow-up.
• Help manage personal administrative responsibilities for the Growth Partner, including scheduling health appointments and ensuring personal commitments are not overlooked.
• Monitor executive schedules to ensure there is appropriate time allocated for personal wellbeing alongside business priorities.

Key Qualifications:

• 3+ years of experience as an Executive Assistant.
• Strong critical thinking and decision-making skills with the ability to anticipate problems before they happen.
• High level of professionalism, judgment, and business maturity.
• Learns new systems, processes, and business context quickly with minimal guidance.
• Comfortable pushing back professionally when necessary to protect executive priorities.
• Self-starter with exceptional follow-through who doesn't wait to be told what to do.
• Highly organized with excellent attention to detail.
• Able to build trust quickly and operate with complete discretion.
• Strong written and verbal English communication skills.
• Comfortable working extensively in Google Workspace and ClickUp.
• Comfortable interacting directly with clients and external stakeholders.
• Able to work substantial Eastern Time hours and remain available for occasional urgent communication outside normal business hours.
• Must own and be able to use a working computer with high-speed internet.
• Must be ENGLISH-SPEAKING.

Nice to Have:

• Experience working in fast-paced startup, investment, or entrepreneurial environments.
• Comfortable interacting directly with clients and external stakeholders.
• Experience coordinating projects and driving accountability across leadership teams.