Senior Executive Assistant

The role

We're recruiting an Executive Assistant to support a senior Australian executive. He leads a growing business and sits on a number of boards, so the person in this role will support him across everything he does rather than a single company. This is a backend role. There's no phone work and no client-facing component — everything you produce is delivered to him directly.

What you'll be doing

• Building presentations and decks for board, executive and client audiences

• Turning raw data into clear, usable insights

• Reviewing reports for accuracy, clarity and gaps before they reach him

• Preparing and formatting reports and board papers

• Executive support across email, documents, scheduling and follow-up

• Keeping him ahead of deadlines and commitments across several organisations at once

What you'll need

• Experience supporting an executive, business owner or senior leader in an EA, senior administration or business support role

• Strong Google Workspace skills — Gmail, Calendar, Drive, Docs, Sheets and Slides. This is the stack he runs on, so it's essential

• Genuine presentation building ability. Not just filling in a template — able to take rough input and produce something a board would be comfortable seeing

• Confidence with data. Able to work in Sheets, handle a dataset and explain what it actually shows

• Excellent written English. Almost everything in this role is written

• A track record of working unsupervised and setting your own priorities

• Experience supporting a C-suite executive, ideally for an Australian, US or UK business

• Exposure to board reporting or governance documents

• Experience juggling multiple entities or stakeholders at once

• Familiarity with AI tools for drafting, summarising and analysis

What you don't need

• Phone or client-facing experience

• A Microsoft-first background. Microsoft skills are fine, but Google fluency is what matters here

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB

• HDDISDD: 512 GB

• PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• Operating System: Windows 11 Home or Pro

• Power Backup: Power station, Powerbank, UPS, and etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip - connect with the broader Wingman community in person

• Dedicated Support Contact (CSM) - someone to help you succeed and stay connected

• Access to a Network = collaborate with follow contractors and onshore specialists

• Opportunities to Upskill - optional sessions, peer learning, and developmental pathways

• More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads

• High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments

• Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes

• Advisory Support - HR, Tax, and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts - all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BiR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued 10

Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.