Senior Program Coordinator, Advanced Manufacturing Workforce Alliance

About NGen

NGen is Canada’s Global Innovation Cluster for Advanced Manufacturing, an industry-led, not-for-profit organization dedicated to building world-leading advanced manufacturing capabilities in Canada. NGen brings together manufacturers, technology companies, researchers, governments and other partners to accelerate innovation, strengthen Canadian supply chains, build workforce capabilities and create opportunities for Canadian companies to compete and grow.

About the Advanced Manufacturing Workforce Alliance

The Advanced Manufacturing Workforce Alliance is a national, multi-stakeholder initiative focused on strengthening the skilled workforce required by Canada’s advanced manufacturing sector. The Alliance brings together employers, labour, education and training institutions, industry associations, governments, Indigenous partners, equity-deserving groups and other stakeholders to identify workforce and skills needs and advance practical, industry-informed solutions.

The Alliance is led by NGen, the Excellence in Manufacturing Consortium (EMC), and the Canadian Skills Training and Employment Coalition (CSTEC), with funding from Employment and Social Development Canada (ESDC). Together, the three organizations bring complementary industry and workforce perspectives to the Alliance’s work, supported by its governance bodies, Action Groups and broader stakeholder network.

Position Summary

Reporting to the Director, Workforce Development Programs, the Senior Program Coordinator will support the implementation and effective operation of the Advanced Manufacturing Workforce Alliance.

Working with Alliance leadership, governance bodies, Action Groups and other stakeholders, the Senior Program Coordinator will coordinate activities and workplans, support governance and stakeholder engagement, monitor progress and maintain the information, documentation and reporting required to support effective implementation and accountability.

The role will serve as a central point of coordination across the Alliance, requiring strong organization, initiative, judgment and communication skills, and the ability to work effectively with senior leaders and diverse stakeholders in a complex, national environment.

Key Responsibilities

Program Coordination & Implementation

• Coordinate Alliance priorities, workplans, activities, deliverables and timelines in collaboration with the Director, Action Groups, partner organizations and other stakeholders.
• Maintain integrated workplans and trackers to monitor milestones, deliverables, dependencies, decisions, risks, issues and outstanding actions.
• Monitor progress, proactively identify delays, gaps or coordination risks, follow up on outstanding commitments and escalate issues to the Director as appropriate.
• Coordinate information, stakeholder input and materials required to support program activities, consultations, decisions and implementation.
• Support the development and continuous improvement of program processes, templates and tools to promote effective and consistent coordination across the Alliance.

Governance & Executive Support

• Provide coordination and governance support for the Strategic Council, Executive Leadership, Action Groups, Management Team and related working sessions.
• Coordinate governance calendars, meetings and logistics, working with Alliance leadership to develop agendas and ensure required materials and stakeholder input are prepared in advance.
• Prepare, compile and distribute agendas, briefing materials, presentations, pre-read packages and other materials for senior governance and stakeholder meetings.
• Record and maintain accurate meeting minutes, decisions, recommendations, action items, governance records and decision logs, and coordinate timely follow-up on commitments.
• Anticipate upcoming governance and decision-making requirements and work with the Director and Alliance leadership to ensure appropriate preparation and follow-through.

Stakeholder Engagement & Communications

• Support engagement with Alliance stakeholders, including employers, labour, education and training institutions, industry associations, ESDC and other government representatives, Indigenous partners and equity-deserving groups.
• Coordinate consultations, workshops, roundtables, events and other engagement activities, including participant communications, materials, documentation and follow-up.
• Maintain stakeholder contact, participation and engagement records and support consistent follow-up across the Alliance network.
• Prepare and coordinate correspondence, summaries, status updates, consultation findings, presentations, briefing materials and other Alliance communications and documents.

Monitoring, Reporting & Program Administration

• Monitor and compile information on Alliance activities, milestones, participation, deliverables and outcomes to support governance, program and funder reporting.
• Support the preparation of reports and presentations for the Strategic Council, Alliance leadership, funders and other stakeholders.
• Maintain accurate, organized and accessible program and governance records, including appropriate version control and secure handling of confidential or sensitive information.
• Uphold standards of professionalism, accessibility, inclusion and respectful collaboration across Alliance activities and undertake other related coordination responsibilities as required.

Qualifications & Experience

• Post-secondary education in business or public administration, project or program management, communications, workforce or economic development, or a related field, or an equivalent combination of education and experience.
• Approximately 3–5 years of relevant experience in program or project coordination, governance support, stakeholder engagement or a related environment.
• Demonstrated experience supporting boards, councils, executive committees or other senior governance bodies, including coordinating meetings and materials, maintaining governance records, documenting decisions and supporting follow-up.
• Strong organizational and project coordination skills, with demonstrated ability to manage multiple workstreams, stakeholders, deadlines and competing priorities, work independently and follow through on commitments.
• Strong written and verbal communication skills, including experience preparing agendas, minutes, briefing materials, reports, presentations and correspondence for senior audiences.
• Demonstrated professionalism, judgment and discretion in working with senior leaders and external stakeholders and managing confidential or sensitive information.
• Strong interpersonal and relationship-building skills, with the ability to work collaboratively across organizations, sectors and perspectives.
• Proficiency with Microsoft 365 and familiarity with project or task-tracking and collaboration tools.
• Knowledge of, or demonstrated ability to quickly develop an understanding of, Canada’s advanced manufacturing and workforce development ecosystem.
• Experience supporting national, sector-based, government-funded or other complex multi-stakeholder initiatives, including program reporting or performance measurement (asset).
• Experience or knowledge related to workforce development, skills and training, advanced manufacturing, economic development, public policy or labour-market initiatives (asset).
• Professional proficiency in both English and French, with strong written and verbal communication skills in both languages (asset).

Working Conditions & Role Requirements

• Occasional travel within Canada may be required to support Alliance meetings, consultations and events.
• Flexibility may occasionally be required to support activities across Canadian time zones and outside regular business hours.

Vacancy Status: Existing vacancy

Role Type: Temporary Full-Time, Fully Remote within Canada

Term: Initial one-year term, with anticipated annual renewal for the three-year Alliance implementation period.

Targeted Salary Range: $75,000 – $95,000/year

Our Recruitment Process

NGen uses artificial intelligence (AI) tools to assist in screening and assessing applicants. Final selection decisions are made by humans.

We are committed to an inclusive, barrier-free recruitment process. If you require accommodation under the Accessibility for Ontarians with Disabilities Act (AODA), please contact recruiting@ngen.ca; we will work with you to meet your needs.

Eligibility & Conditions

Applicants must be legally entitled to work in Canada.

Offers are contingent upon a satisfactory background check (including credit and criminal records), conducted as the final step of the process.

How to Apply

Please forward your resume and optional cover letter to recruiting@ngen.ca. We thank all applicants, but will only contact those selected for an interview. Interviewed candidates will be notified of NGen's final hiring decision within 45 days.